Coordinator, External Events
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $54,000.00 - $61,000.00
Work Schedule
Flexible
On-call
Benefits
22 days of annual leave
15 days of sick leave
15 holidays
3 personal days
Tuition remission
Life and Disability Insurance
retirement plans
Professional development opportunities
wellness opportunities
Job Description
The University of Maryland, Baltimore County (UMBC) is a renowned public research university known for its vibrant academic community and commitment to innovation and community engagement. Located right on the UMBC campus, the Event & Conference Services department serves as a full-service event planning support team. This department plays a critical role in managing and coordinating event spaces and resources for various users, including faculty, staff, students, and external clients. They pride themselves on delivering high-quality event services coupled with professional customer service, making the campus a sought-after location for hosting academic, cultural, and business events. As a dynamic and... Show More
Job Requirements
- Bachelor's degree preferably in event management, hospitality, marketing, business management, or closely related field
- Two years of experience in event management or hospitality
- Demonstrated commitment to meeting the needs of diverse populations and organizations
- Ability to interact effectively with broad campus constituents and community partners
- Strong verbal, written and interpersonal communication skills
- Excellent organizational and time management abilities
- Impeccable customer service values
- Comfort with a high-paced dynamic work environment
- Strong team player mentality
Job Qualifications
- Bachelor's degree preferably in event management, hospitality, marketing, business management, or closely related field
- Two years of experience in event management or hospitality
- Demonstrated commitment to meeting the needs of diverse populations and organizations
- Ability to interact effectively with broad campus constituents and community partners
- Strong verbal, written and interpersonal communication skills
- Excellent organizational and time management abilities
- Impeccable customer service values
- Comfort with a high-paced dynamic work environment
- Strong team player mentality
- Experience in event advising or event planning in a university setting is preferable
- Experience with 25Live scheduling software and Google Suite strongly preferred
Job Duties
- Coordinates, initiates, and manages the process for sending and executing contracts/facility rentals
- Coordinates on-campus services for facility rentals and contractual services such as dining/catering, security, housekeeping through appropriate systems and workflow (e.g., 25Live, Basecamp, Box, DocuSign)
- Maintains accurate documentation including service requests, quotes, and invoices and reviews and approves administrative tasks such as pricing, billing, and procurement
- Acts as a primary point-of-contact for all facility rental users throughout planning, stay, and billing
- Manages software for clients and campus partners including 25Live, Basecamp, Social Tables, Google Suite, Box
- Provides on-campus event support as necessary and 'on call' services during the summer conference season
- Works directly with Conference Operations Coordinator and summer conference group leaders to ensure proper roster data and overnight conference group numbers
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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