Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Exact $20.00
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
Flexible work schedule
Job Description
The Butterfly House located in Chesterfield is a cherished public attraction known for its beautiful conservatory filled with butterflies, tropical plants, and educational exhibits. As a part of the larger Garden complex, it offers a unique interactive experience that blends nature, conservation education, and family-friendly entertainment. This establishment is dedicated to providing visitors with meaningful encounters that foster appreciation for butterflies and the natural environment while supporting community engagement through various events and programs.
The Butterfly House is currently seeking a Butterfly House Events Coordinator, a dynamic role responsible for the coordination, planning, promotion, and facilitation of public and pr... Show More
The Butterfly House is currently seeking a Butterfly House Events Coordinator, a dynamic role responsible for the coordination, planning, promotion, and facilitation of public and pr... Show More
Job Requirements
- Bachelor's degree preferred in Business, Events Management, Marketing or related field
- Equivalent combination of skills, education, and experience considered
- Proficient in English communication
- Proficient college level math skills
- Ability to exercise independent judgment in unpredictable situations
- Proficient in Microsoft Word, Excel, Access and PowerPoint
- Ability to learn Tessitura CRM
- Skilled in internet and web-based searches
- Valid driver's license
- Ability to pass background screening and motor vehicle report
- Ability to lift 30-50 lbs
- Ability to work at varying heights
- Ability to stand, walk, bend, stoop and reach for extended periods
- Ability to work in varying temperatures and weather conditions
- Ability to use a computer keyboard
- Comfortable working near the general public
- Comfortable working around invertebrates
- Ability to work in fast-paced, team-oriented settings
- Ability to work indoors and outdoors in all seasons
- Adherence to dress code including closed-toed shoes
- Willingness to work weekends, evenings and holidays
- Occasional local travel required
Job Qualifications
- Minimum of three years experience in event planning, hospitality sales or similar industry
- Previous guest relations, customer service and volunteer coordination experience
- Familiarity with Butterfly House or Garden a plus
- Highly visitor-oriented mindset and experience working with the public
- Must be a self-starter, creative, flexible, and able to multitask
- Media-trained spokesperson experience
- Solid business acumen and knowledge of financial operating budget
- Ability to direct work groups and provide guest service in a fast-paced environment
- Exceptional communication skills at all levels
- Demonstrated ability to work collaboratively
- Strong internet research skills
- Experience with event booking and layout software
- Skilled in creating reports and business correspondence
- Scheduling flexibility for weekends, evenings and holidays
- Ability to travel locally occasionally
- Professional and ethical conduct
Job Duties
- Manage all aspects of private events including client communication, tours, contract finalization and day-of coordination
- Manage and supervise public events on-site, develop project plans, maintain event timelines and coordinate equipment and supplies delivery
- Book and negotiate vendor contracts including musical performers, entertainers, food, and beverage providers
- Design area layouts, book event spaces, and communicate setup requirements with team members
- Coordinate public event programming in collaboration with other departments
- Support Butterfly House Education with conservation event logistics and facilitation
- Collaborate with Marketing and Communications to promote events, prepare content for promotion and wayfinding
- Create volunteer opportunities for events, recruit, and provide on-site support
- Develop and conduct training sessions for staff and volunteers
- Maintain accurate records and spreadsheets for volunteer schedules, expenses, and revenue
- Support Garden signature events and exhibits as needed
- Monitor and participate in seasonal display and event setup/teardown
- Oversee facilities and equipment, coordinating repairs or adjustments
- Conduct cross-divisional communication for event support, tours, and facility needs
- Keep accurate records and meeting minutes
- Track and document event and department expenses
- Conduct research for future events and temporary exhibits
- Conduct post-event debriefs with staff, vendors and stakeholders
- Coordinate mailings as necessary
- Act as Manager on Duty as assigned
- Meet attendance guidelines
- Follow all policies and procedures including safety protocols
- Promote a culture of teamwork, collaboration, and respect
- Work weekends, evenings or holidays as required
- Perform other duties as assigned
OysterLink supports hiring across hospitality industries.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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