Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Medical
Dental
prescription
Life insurance
long-term disability insurance
short-term disability insurance
Paid Time Off
Company paid holidays
Traditional 401(k) plan
Roth 401(k) plan
Employee stock ownership plan
health savings accounts
529 College Savings Plan
flexible spending accounts
employee assistance plan
Job Description
Halff is a well-established full-service infrastructure consulting firm dedicated to planning, designing, engineering, and constructing solutions that are thoughtfully purposed for people and communities. Since its founding in 1950, Halff has continuously created smart, innovative solutions that positively impact lives across various regions including Texas, Oklahoma, Louisiana, Florida, Arkansas, and Arizona. Known for its people-first approach, Halff’s culture emphasizes treating employees well, which has earned it recognition as a Top Workplace in America. This collaborative and creative work environment enables industry-leading professionals to tackle complex challenges with innovative strategies, fostering continual growth and success for both clients and employees.
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Job Requirements
- Bachelor's degree in hospitality management, communications, marketing, business administration or related field
- 3+ years of experience in conference coordination or event production
- proficiency in Word, PowerPoint, Excel, and SharePoint
- strong organizational skills
- ability to manage multiple events simultaneously
- results-oriented mindset
- self-starter with urgency
- ability to work both independently and in a team
- effective decision-making and problem-solving skills
Job Qualifications
- Bachelor's degree in hospitality management, communications, marketing, business administration or related field
- 3+ years of experience working in conference coordination or event production
- proficiency in Word, PowerPoint, Excel, and SharePoint
- strong organizational skills with an ability to effectively manage multiple events at once
- well-organized, results-oriented mindset and a self-starter with a strong sense of urgency
- demonstrated ability to work as part of a team as well as independently with overlapping projects and multiple deadlines
- demonstrated effective decision-making and problem-solving skills
Job Duties
- Lead the annual conference budget and planning process with practice leaders to select high-value conferences based on business goals, recruiting potential and market strategy
- Develop and maintain the conference playbook of standardized workflows, timelines and templates that streamline planning for all practices
- Coordinate life-cycle of planning for conferences and client events, including approvals, registrations, vendor management, sponsorships, logistics and post-event debriefs
- Travel to select high-profile conferences and client events to set up booth and event venue, coordinating with venue and assisting conference attendees
- Partner with business development staff, practice leaders, marketing strategists, and PR, digital, graphics teams to align strategy, messaging and deliverables
- Develop email campaigns, social media content, and conference collateral in collaboration with creative teams
- Maintain Asana tasks, conference calendar, deadlines and documentation accuracy
- Participate in strategy discussions, analyze event ROI and recommend process enhancements
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
OysterLink connects hospitality employers and applicants.
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