Conference Services & Events Assistant

Sunnyvale, CA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $60,000.00 - $65,000.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Competitive salaries

Year-end discretionary bonuses

comprehensive health care

Dental Insurance

Vision Insurance

savings plan

401(k)

voluntary benefits

Generous Paid Time Off

Paid parental leave

Professional development opportunities

Well-being programs

Community Impact Opportunities

Job Description

Skadden, Arps, Slate, Meagher & Flom LLP is recognized globally as one of the premier law firms, renowned for its innovative legal solutions and exceptional client service. With over 50 practice areas and offices in 21 major financial centers worldwide, Skadden consistently handles some of the most complex transactions, litigation, and regulatory matters. The firm's success is rooted in a culture of intellect, teamwork, and tenacity, where diversity and inclusion are valued as catalysts for excellence and client satisfaction. Skadden prides itself on fostering a collaborative environment that supports professional growth and well-being across all levels of the organization.
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Job Requirements

High school diploma
Bachelors preferred
Minimum of one-year related experience
California Food Handler Certificate preferred

Job Qualifications

Knowledge of relevant firm computer software programs including Word, Outlook, Excel, PowerPoint, Webex with ability to learn new software and operating systems
Ability to learn and operate basic A/V equipment
Ability to maintain high level of customer service
Ability to diffuse difficult situations
Ability to exert low to moderate physical effort
Demonstrates effective interpersonal and communication skills both verbally and in writing
Demonstrates close attention to detail
Ability to handle multiple projects and shifting priorities
Ability to handle sensitive matters and maintain confidentiality
Ability to organize and prioritize work
Ability to work well in a demanding and fast-paced environment
Ability to work well independently as well as effectively within a team
Ability to occasionally work on weekends and holidays
Ability to work evening functions as necessary
Flexibility to travel domestically
Flexibility to adjust hours and work necessary hours to meet operating and business needs
Ability to sit or stand for extended periods
Ability to lift, carry or move objects up to 50 pounds
Ability to climb a step ladder and reach overhead
Flexibility and willingness to perform a wide range of tasks

Job Duties

Responsible for scheduling, confirming, and the execution of all in-house meetings and events booked in the Firm's conference center
Makes arrangements with Food Services, Facilities Management and other departments to ensure that all requests for space, food, equipment and other requested services are provided seamlessly
Communicates with internal and external customers via email, in-person and on the phone
Assists with coordinating and monitoring on-site, off-site, and virtual events
Establishes and maintains effective working relationships with clients, attorneys, business services professionals, and other internal customers
Helps build relationships with, and maintain databases for service providers
Required to assist with conference room setups, moving chairs, tables, podiums, etc.
Assists with health and safety compliance related to food services on conference and internal floors
Follows proper food handling procedures as required by food safety practices and local state regulations
Assists with the sanitizing and cleaning of equipment as required
Assists with Marketing, Attorney Development, Attorney Recruiting events and office events as needed
Maintains all conference rooms to ensure cleanliness and timeliness of room setup and dining service
Maintains conference rooms and visiting attorney offices to ensure they are clean and adequately supplied
Prepares and monitors beverages in internal pantries and beverage service areas
Places catering orders as requested and ensures all catering notes are captured in the proper software platforms
Performs housekeeping duties not provided by building housekeeping vendor
Cross-trains to perform duties of Conference Services Specialist during breaks, lunch and absences
Provides backup coverage to reprographics and facilities as requested
Demonstrates effective interpersonal, written and verbal communication skills
Manages Firm resources responsibly
Complies with and understands Firm operations, policies and procedures
Performs other related duties as assigned

Job Qualifications

Experience

Entry Level (1-2 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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