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Conference Planner -- CONFERENCE EXPERIENCE REQUIRED
Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Benefits
generous vacation
Flexible Hours
Opportunity to telecommute
Compensation commensurate with experience
Health Insurance
Company-funded health savings accounts
vision coverage
dental coverage
partial cell phone reimbursement
401k
Industry membership dues paid
Educational program support
Job Description
Civica Associations Conferences & Exhibitions is a medium-sized, innovative association management company dedicated to providing exceptional services across various sectors including health care, education, and public safety. Renowned for its fast-paced work environment and commitment to expansion, Civica brings a comprehensive approach to managing and delivering high-quality conference and event solutions. The company fosters a culture of freedom and responsibility, encouraging flexibility, professional growth, and collaboration among its team members. As an Equal Opportunity Employer, Civica emphasizes diversity and inclusion, ensuring employment decisions are based solely on qualifications, merit, and business needs. This makes it a dynamic and supportive workplace... Show More
Job Requirements
- Bachelor's degree or equivalent combination of education and work experience
- Minimum 5 years of conference and event management experience
- Budget management capability
- Experience in sourcing including developing RFPs, negotiation, and contract execution
- Proficiency in MS Office including Teams
- Familiarity with registration, exhibitor, and speaker management software
- Experience in exhibitor and sponsor fulfilment
- Trade show management experience
- Ability to manage multiple clients
- Strong organizational and detail-oriented skills
- Excellent communication and interpersonal skills
- Availability to travel for site visits, planning, onsite management, networking, and professional development
- Ability to thrive in a fast-paced environment
Job Qualifications
- Bachelor's degree or a combination of education and related work experience
- Minimum 5 years of experience in conference and event management
- Budget management experience
- Sourcing experience including RFP builds, negotiating skills, and contracting
- Proficiency with MS Office including Teams
- Experience with software for registration, exhibitor management, and speaker management
- Experience with exhibitor and sponsor fulfillment
- Experience with trade show management
- Experience in multi-client setting preferred
- CMP preferred
- Experience managing staff preferred
Job Duties
- Manage national, regional, and state association meetings, conferences, trade shows, special events
- Collaborate with association committee members/volunteers to ensure deliverables per scope of project
- Work with the internal team on end-to-end planning and management as aligned with scope of project
- Learn and maintain a working knowledge of clients' business practices and ongoing needs
- Look for ways to improve services and innovations for clients
- Manage sourcing, RFPs and contract negotiations on assigned clients
- Attend industry events, trade shows, and conferences
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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