Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $21.00 - $28.00
Work Schedule
Standard Hours
Flexible
Benefits
hybrid work schedule
Paid Time Off
Professional Development
Comprehensive Healthcare
Wellness Program
Flexible work environment
Job Description
Diversified is a renowned global media company dedicated to connecting, educating, and strengthening business communities across a wide spectrum of industries. With a robust portfolio of events, digital products, and publications, Diversified plays a pivotal role in driving innovation and fostering growth within the professional sectors it serves. Headquartered with a strong presence in the United States, the Portland, Maine division exemplifies the company’s commitment to excellence by producing industry-leading events and digital content tailored to over 15 distinct industries. This includes a diverse range of B2B events which serve as platforms for knowledge exchange, networking, and industry advancement. The... Show More
Job Requirements
- 1-2 years of event or conference planning experience
- strong organizational and time management abilities
- excellent communication skills
- proficiency in Microsoft Office
- ability to work collaboratively in a team
- capacity to handle multiple priorities and deadlines
- willingness to travel 2-3 times annually including international trips
- reside within commutable distance to Portland, Maine office
Job Qualifications
- 1-2 years of event/conference planning, program development, or related experience
- experience with B2B conferences is a plus
- exceptional time management and organizational skills
- ability to multitask and proof for accuracy across platforms
- excellent interpersonal and communication skills
- proficiency in Microsoft Office
- familiarity with tools such as SessionBoard, Smartsheet, and Wordpress is a plus
- ability to manage multiple priorities and meet deadlines in a fast-paced environment
Job Duties
- Assist the conference project manager and senior event manager in developing and executing program objectives, deliverables, and logistics for global B2B events
- Support the call for proposal process from launch through review, track notes and feedback, and follow up on action items with the content team
- Organize conference schedules and track deadlines to ensure timely receipt of speaker deliverables
- Collect, organize, and communicate with speakers regarding bios, session details, presentations, AV requirements, and onsite logistics including exhibitor-led sponsored sessions
- Maintain up-to-date conference information across websites, event apps, signage, staging guides, and printed materials and proof for accuracy
- Provide support for special events such as breakfast forums, receptions, and other content-driven initiatives as assigned
- Coordinate AV and stage setups, room setups, speaker support, attendee inquiries, and conference registration upgrades as part of the onsite team
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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