Job Overview
Employment Type
Full-time
Work Schedule
Weekend Shifts
Night Shifts
Benefits
Medical insurance
Dental Insurance
Life insurance
retirement plans
tuition programs
Paid Time Off
Employee Discounts
Job Description
The University of South Florida (USF) is a distinguished top-ranked public research university located in the Tampa Bay area, serving approximately 50,000 students across campuses in Tampa, St. Petersburg, Sarasota-Manatee, and USF Health. USF is renowned for its commitment to innovation, academic excellence, and community impact, consistently recognized among the top 50 public universities in the United States by U.S. News & World Report and as the best value in Florida. The university prides itself on fostering a vibrant academic environment that nurtures growth, creativity, and advancement for both its students and workforce. USF's rich history of research achievement includes... Show More
Job Requirements
- Bachelor's degree or equivalent experience as per Florida Senate SB 1310
- minimum two years of relevant experience or master's degree with equivalent experience
- ability to work nights and weekends
- physical capability to stand, walk, lift, and carry items up to 50 pounds
- compliance with employment eligibility requirements
- ability to coordinate multiple tasks and manage detailed logistical responsibilities
- good communication and interpersonal skills
- experience with event budgeting and contract processing
Job Qualifications
- Bachelor's degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field
- master's degree in related fields preferred
- three to five years of event planning experience in higher education or nonprofit organizations preferred
- excellent organizational and multitasking skills
- strong communication and interpersonal abilities
- proficiency in event management technologies
- ability to work nights and weekends
- experience in budgeting and contract negotiation
- demonstrated ability to collaborate with diverse stakeholders
Job Duties
- Manages and supports areas central to USF Foundation events
- serves as primary liaison with internal and external partners for event coordination
- oversees logistical needs including site visits, facility booking, audiovisual, entertainment, decor, meals, transportation, parking, tours, registration, signage, and security
- coordinates volunteers, staff, and student support including briefings and responsibility allocation
- advises on event timelines, scripts, and run-of-show details
- manages university-wide donor stewardship events including gift announcements, namings, dedications, and dinners
- leads budgeting, planning, and logistical execution in partnership with hosting areas
- prepares event briefing documents for university leadership
- supports Office of the President event activities
- administrates suite hospitality program including catering, decor, and donor hosting
- monitors and controls event budgets and negotiates contracts
- processes contracts and invoices with complete documentation
- compiles, reviews, and maintains event-related statistical data and attendee feedback
- utilizes technology to enhance event data collection and reporting
- collaborates with Advancement Operations to maintain high attendee satisfaction levels
- performs other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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