Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Life insurance
Retirement plan options
Employee tuition programs
Paid Time Off
Employee Discounts
Job Description
The University of South Florida (USF) is a top-ranked research university known for its robust academic environment and commitment to innovation and community impact. Serving approximately 50,000 students across multiple campuses including Tampa, St. Petersburg, Sarasota-Manatee, and USF Health, USF is recognized as one of the best public universities in the nation. The university's achievements include being ranked in the top 50 public universities by U.S. News & World Report and holding the distinction of the No. 1 medical school in Florida through the USF Health Morsani College of Medicine. As a member of the Association of American Universities, USF... Show More
Job Requirements
- Bachelor’s degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field
- two years of experience in related positions or a Master’s degree in the fields listed
- or an equivalent combination of related education and experience
- subject to Level 1 or Level 2 criminal background check
- ability to communicate effectively with diverse internal and external constituencies
- strong organizational and multitasking skills
- compliance with University of South Florida policies and procedures
- willingness to participate in budgeting and contract negotiation processes
- ability to work independently and as part of a team
- proficiency in managing complex event logistics
Job Qualifications
- Bachelor’s degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field
- two years of experience in related positions
- strong interpersonal and communication skills
- knowledge of meeting and event planning principles, requirements, procedures, and available resources
- knowledge of cost analysis techniques
- knowledge of conference facilities, technology and equipment
- ability to bring all needed components together for a successful event
- ability to use independent judgment in administrative and procedural decisions
- experience coordinating volunteers, staff, and students
- skills in developing marketing materials and media communications
- experience managing budgets and contracts
- proficiency in statistical data compilation and reporting
Job Duties
- Coordinates event planning efforts with members of the college, school, department, center and/or external community as appropriate
- plans, schedules, and monitors logistical activities for special events, including arrangements for registration, meeting facilities, meals, lodging, audiovisual equipment and operators, transportation and tours
- evaluates program and event histories, budget considerations, contractual provisions, and planning committee recommendations to determine requirements as to space, facilities, technology, equipment, lodging, catering, and on-site management
- serves as primary liaison with internal and external constituencies on all matters relating to program activities
- represents the unit with respect to program activities on a local, regional, and/or national basis
- compiles and reviews statistical data
- develops and prepares various periodical and ad hoc reports, summaries, analyses, and projections
- oversees and coordinates the activities of volunteers, staff, and students to include training, scheduling, work allocation, and problem resolution
- employs motivational techniques to achieve peak productivity and performance
- designs and prepares various marketing materials, brochures and flyers for meetings and conferences
- researches, develops, and/or edits press releases, articles, and notifications via e-mail for internal and external media publications as appropriate
- participates in budget development for special events
- secures bids and negotiates contracts with event sites
- monitors and evaluates contract performance
- monitors fiscal event planning for permissible expenditures
- oversees billing accuracy from vendors and coordinates invoice processing with departmental accounting staff
- markets, coordinates, reserves, and supervises the use of public spaces on campus
- develops and implements a marketing plan to promote these spaces for meetings and events
- develops and implements operational policies for use of public spaces
- performs other administrative and support duties as required in support of the mission and strategy of the unit
- performs other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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