Conference and Events Coordinator

Providence, RI, USA|Travel, Onsite

Job Overview

Employment Type

Temporary

Full-time

Work Schedule

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Flexible work schedule

Employee wellness programs

Job Description

Rhode Island School of Design (RISD) is a premier art and design institution known for fostering creativity and innovation. The campus is not only dedicated to advancing artistic education but also provides comprehensive conference and event services through its Campus Conference and Events Services (CCES) office. CCES is responsible for marketing the college's event resources and coordinating various campus events that span residence hall accommodations, event spaces, and catering services. This centralized office serves as the primary contact point for both internal stakeholders and external clients, handling inquiries and facilitating requests for conferences, meetings, and a wide array of campus... Show More

Job Requirements

associate's degree
at least three years of relevant experience in event planning, conference management or food service industry
proficiency in using Microsoft Suite and calendar management programs
valid Rhode Island driver's license
ability to communicate effectively orally and in writing
capability to manage multiple tasks simultaneously
availability to work evenings, occasional weekends, and travel as required
commit to pre-employment background screening

Job Qualifications

associate's degree
at least three years of experience in event planning, conference management, or related food service industry
proficiency with Microsoft Suite and electronic calendar management programs
strong organizational and multitasking skills
effective oral and written communication skills
ability to use independent judgment
experience preferably in a college university setting
valid Rhode Island driver's license

Job Duties

perform routine office tasks including taking phone calls, responding to emails, creating file folders for events, creating invoices, interdepartmental billing, and processing payments
handle guest and campus inquiries through phone and email communication
provide price quotes and assist in preparing contracts
print residential cards, labels, and information packets for summer residential groups
maintain events and approvals within master calendar scheduling systems such as 25Live and shared calendars
submit work orders to Campus Facilities
work on special projects for the Director
establish and maintain relationships with key campus service providers
respond to group requests and concerns timely before, during, and after their stay
communicate with Airbnb guests via app and assist with check-in communications
coordinate campus walk-throughs with external groups
assist the Director of Conference and Events
serve as point person during on-campus events and conferences
respond to and resolve issues arising during events
check campus spaces prior to group arrival and solve any problems promptly

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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