Conference & Events Assistant - Monday to Friday, No Weekends!
Job Overview
Employment Type
Hourly
Part-time
Compensation
Type:
Hourly
Rate:
Exact $23.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
retirement savings plan
Professional development opportunities
Employee Discounts
Job Description
Guest Services, Inc., founded in 1917, is a premier hospitality management company and National Park Service concessionaire in the United States. They have earned a stellar reputation for providing best-in-class services across a variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation areas, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores. Their extensive range of operations highlights their commitment to excellence in the hospitality industry, creating welcoming and exceptional experiences for guests from all walks... Show More
Job Requirements
- 2+ years administrative or assistant experience preferably in corporate events, marketing, hospitality, or administrative/secretarial support
- Strong organizational and time management skills with keen attention to detail and accuracy
- Ability to manage multiple projects and shift priorities
- Excellent written and verbal communication skills
- Ability to maintain confidential information with professionalism and discretion
- Proficiency in Microsoft Office
- Ability to work independently and as part of a collaborative team
- Financial experience including invoice processing and budget tracking
Job Qualifications
- 2+ years administrative or assistant experience preferably in corporate events, marketing, hospitality, or administrative/secretarial support
- Strong organizational and time management skills with keen attention to detail and accuracy
- Ability to manage multiple projects and shift priorities
- Excellent written and verbal communication skills
- Ability to maintain confidential information with professionalism and discretion
- Proficiency in Microsoft Office
- Ability to work independently and as part of a collaborative team
- Financial experience including invoice processing and budget tracking
Job Duties
- Provide administrative support to event team and event leadership across the stages of event planning, execution, and post-event reconciliation
- Utilize the event database to coordinate event calendars and schedule site visits
- Maintain department spreadsheets and trackers
- Assist with event guest lists and scheduling supporting staff
- Prepare and maintain event files, contracts, invoices and vendor documentation
- Support with vendor communications to include invoice processing and payment log maintenance
- Assist with budget tracking, expense reporting, and credit card reconciliation
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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