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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $22.75 - $31.25
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401k
Paid parental leave
Tuition Reimbursement
Employee assistance program
Job Description
Clayton is a leader in creating dynamic work environments and innovative learning opportunities through its comprehensive event management and organizational development initiatives. As a well-established organization that values inclusivity and exceptional experiences, Clayton emphasizes the importance of detailed planning and seamless execution with a commitment to fostering a positive community and professional atmosphere. The company is dedicated to providing cutting-edge benefits, competitive compensation, and opportunities for holistic wellness to its team members, supporting their personal and professional growth in a vibrant, supportive workplace.
The Conference & Event Planner at Clayton plays a crucial role in managing end-to-end event execution, ... Show More
The Conference & Event Planner at Clayton plays a crucial role in managing end-to-end event execution, ... Show More
Job Requirements
- Bachelor's degree in hospitality, event management, or related field preferred
- Minimum 3+ years of experience in event production, hospitality, or related field
- Exceptional ability to engage audiences and effectively manage large groups
- Hospitality mindset
- warm, approachable, and energetic personality
- Meticulous attention to detail while maintaining a strong understanding of the bigger picture
- Self-starter, adaptable, and capable of making swift, sound decisions in high-pressure situations
- Familiarity with MS products, Smartsheets, and basic technology (Bluetooth, AV equipment, microphones)
- Excellent problem-solving and critical thinking skills
- Demonstrates strong communication skills in both written and spoken formats
- Proven capability to excel both autonomously and collaboratively within a team environment
- Demonstrates confidence and professionalism when building relationships and networking across all levels of the organization, including senior leadership, to reinforce the established program brand
- Servant mindset
- continuously prioritizes the participant's experience
- Must be willing to work outside standard business hours, including early morning, late evenings, occasional weekends, and long days ranging from 12-16hrs, to ensure seamless event execution
Job Qualifications
- Bachelor's degree in hospitality, event management, or related field preferred
- Minimum 3+ years of experience in event production, hospitality, or related field
- Exceptional ability to engage audiences and effectively manage large groups
- Hospitality mindset
- warm, approachable, and energetic personality
- Meticulous attention to detail while maintaining a strong understanding of the bigger picture
- Self-starter, adaptable, and capable of making swift, sound decisions in high-pressure situations
- Familiarity with MS products, Smartsheets, and basic technology (Bluetooth, AV equipment, microphones)
- Excellent problem-solving and critical thinking skills
- Demonstrates strong communication skills in both written and spoken formats
- Proven capability to excel both autonomously and collaboratively within a team environment
- Demonstrates confidence and professionalism when building relationships and networking across all levels of the organization, including senior leadership, to reinforce the established program brand
- Servant mindset
- continuously prioritizes the participant's experience
- Must be willing to work outside standard business hours, including early morning, late evenings, occasional weekends, and long days ranging from 12-16hrs, to ensure seamless event execution
Job Duties
- Coordinate and manage various facets of logistics with on and off campus events-including scheduling, vendor selection, and negotiations, arranging transportation and accommodations, organizing catering and food service details, and overseeing audiovisual setup-to deliver a smooth and outstanding experience for all participants
- Assists in processing program expenses, invoices, and contracts
- providing ongoing budget tracking and support
- Anticipate and mitigate potential risks associated with events, such as safety concerns, logistical challenges, or regulatory compliance issues, demonstrating proactive problem-solving abilities
- Maintains and updates the participant master tracking sheet and event project plans within the shared Smartsheet platform
- Partner with clients and stakeholders to create innovative event concepts, experiences and cohesive themes that align with their objectives
- Continuously looking for, offering constructive feedback, and sharing actionable insights with the Senior Planner to support ongoing strategic improvements for future events
- Hosts comprehensive overview meetings with facilitators, vendors, and stakeholders-both internal and external-to ensure consensus on event specifics and shared expectations
- Attend to participant and facilitator needs and ensure smooth agenda execution
- manage the overall event production (including dinners and other evening activities) to ensure a high-quality experience for participants
- Oversees and attends all events, including managing audiovisual components, coordinating setup and teardown, and addressing technical requirements
- Monitor event progress, troubleshooting issues in real time
- responds quickly and effectively to unexpected challenges
- Leads event activities by guiding participants and engaging the crowd with an enthusiastic and welcoming demeanor
- Empower participants to actively contribute to the event experience, sharing their expertise and perspectives, while demonstrating empathy and sensitivity to diverse viewpoints and experiences
- Liaises with external vendors, managing and coordinating all interactions and communications with them
- Fosters meaningful connections with Clayton's Business Unit partners and external stakeholders to enhance and uphold a distinguished brand experience
- Disseminate relevant event details-including calendar invitations, daily schedules, and menus-to participants, facilitators, and other stakeholders
- Provides support in preparing, reviewing, and distributing communications as required
- Analyze trends and patterns to improve future events
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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