Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Range $29.50 - $30.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Vision Insurance
Dental Insurance
Life insurance
Disability insurance
Parental leave
Transit Benefits
401(k) retirement plan
discretionary bonus
Paid Time Off
Job Description
Mithun is an internationally acclaimed architecture and design firm known for its commitment to creating positive change through purposeful design. Established in 1949, Mithun has consistently led the way in sustainable architecture, blending innovation with a focus on building and site performance, human health, and social equity. The company’s portfolio is decorated with numerous prestigious awards such as the 2023 AIA Architecture Firm Award, ULI Global Awards for Excellence, and several AIA Committee on the Environment Top Ten Awards, reflecting a long-standing tradition of excellence and industry leadership. As a JUST organization since 2017, Mithun not only embraces justice, equity,... Show More
Job Requirements
- 2+ years of experience in a concierge, coordinator, administrative assistant or similar role
- ability to work onsite Monday-Friday 8am - 5pm with reliable, consistent attendance and punctuality
- superior customer service and client-facing communication skills
- adheres to and holds others to office standards and procedures
- ability to balance multiple competing tasks and prioritize with attention to detail and follow through
- experience with scheduling or managing calendars preferred
- excellent organizational skills, and ability to navigate a highly ambiguous and dynamic work environment
- experienced in MS Outlook, Excel, and Word
- CRM database experience preferred
Job Qualifications
- 2+ years of experience in a concierge, coordinator, administrative assistant or similar role
- superior customer service and client-facing communication skills
- ability to balance multiple competing tasks and prioritize with attention to detail and follow through
- excellent organizational skills
- experienced in MS Outlook, Excel, and Word
- CRM database experience preferred
Job Duties
- Manage the front desk by welcoming guests, clients and staff
- ensure the office is organized and visually appealing
- answer phones and respond to messages in a timely manner
- manage and oversee daily parking assignments, badge access, office supplies and supply room, as well as supplies for daily operations and special events
- oversee the mail, shipping and receiving for the office
- manage facilities issues and liaise with janitorial services, subtenants, landlord or building maintenance
- support marketing and business development activities such as contact data entry, project data collection, and holiday marketing campaigns
- assist with coordinating client meetings, conference room scheduling, and catering
- resolve conference room scheduling conflicts and reorganization needs
- work with Mithun’s internal education committee to coordinate internal education programming
- add classes, coordinate lunches, etc.
- book travel as needed, including hotels, rental cars, and conferences
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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