Community Events Assistant - Parks, Recreation & Arts
Job Overview
Employment Type
Part-time
Compensation
Type:
Hourly
Rate:
Exact $15.00
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee assistance program
Paid holidays
Job Description
The City of East Lansing is a dynamic and vibrant municipality dedicated to fostering a welcoming and inclusive community for all residents, visitors, and businesses. Known for its commitment to diversity, equity, and inclusion, East Lansing offers a variety of community-centric events and programs designed to enhance the cultural, social, and recreational experiences of its citizens. The city manages a range of popular events throughout the year that bring together people of all ages and backgrounds to celebrate and engage in city life. These events include the Moonlight Film Festival, Farmers Market, Crystal Awards, Play in the Park, Children’s Concert... Show More
Job Requirements
- Ability to function highly independently using sound judgment
- Ability to maintain a variety of records and reports
- Ability to accurately record and manage volunteer data
- Ability to respond to requests and inquiries from the general public
- Ability to operate office equipment including computers, word processing, and graphic applications
- Ability to understand and follow oral and written instructions
- Ability to establish and maintain effective working relationships with public and with internal customers
- Ability to communicate clearly and concisely, both orally and in writing
- Ability to make sound decisions and exercise good judgment in daily activities and in stressful or complicated conditions
Job Qualifications
- Knowledge of event planning and management best practices and techniques
- Knowledge of budgeting and finance tracking
- Knowledge of volunteer recruitment and retention best practices and principles
- Knowledge of social media marketing/advertising strategies and best practices
- Knowledge of customer services best practices
- Proficiency in Microsoft Office Suite
- Familiarity with Adobe Creative Suite preferred
Job Duties
- Research and book performers within a defined budget
- Prepare and send contracts to performers/vendors, ensure processing of payment
- Communicate professionally and courteously with all performers, serve as main contact person with performers
- Lead events as scheduled, including setup and teardown
- Attend markets as scheduled, including assisting with setup and teardown, and answering guests’ questions throughout the market
- Assist with preparing and mailing advertising and promotional materials, printing, and entering market metrics and work involved in implementing the Farmers Market Anti-Racist Toolkit
- Assist coordinator with selecting films for the series
- Assist with set up and tear down for Crystal Awards
- Provide support as needed during Crystal Awards
- Support design of promotional material as needed
- Add events to online community calendars
- Write press releases for events as needed
- Prepare and send community mailings
- Help with other city communications projects as needed
- Assist with Winter Fest (December) and the Children’s Concert Series (February)
- Maintain or develop volunteer program forms and documentation, including volunteer job descriptions, volunteer time log form, volunteer work plan form, volunteer sign in sheet, volunteer release and waiver of liability
- Perform other/related duties and responsibilities as assigned and required
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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