Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Exact $25.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
retirement plans
Disability insurance
Life insurance
Flexible spending account plans
tuition support
Paid Time Off
Paid holidays
Compressed work week
Job Description
The College of Lake County (CLC) is a well-established public community college serving the residents of Lake County, Illinois. Known for its commitment to quality education, community engagement, and sustainable growth, CLC offers a broad range of degree programs, workforce training, and transfer pathways to four-year universities. With campuses strategically located to serve diverse communities, including the main Grayslake campus, the college continuously invests in its infrastructure and facilities to provide students and faculty with a modern, supportive learning environment. CLC boasts comprehensive employee benefits including competitive salaries, Blue Cross Blue Shield of Illinois health coverage, Delta Dental, Superior Vision... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- professional experience in administrative support or related field
- strong knowledge of financial/accounting software such as Workday
- proficiency in Microsoft Office applications
- ability to learn and use room scheduling software
- high attention to detail
- strong analytical skills
- ability to maintain confidentiality
- excellent organizational and communication skills
- ability to manage multiple priorities effectively
- ability to work independently and collaboratively
- preferred experience with ProjectTeam
- bilingual skills a plus
Job Qualifications
- Bachelor's degree and two (2) years of professional experience in administrative support or related
- associate's degree and four (4) years of professional experience in administrative support or related
- high school or equivalent, plus six (6) years of professional experience in administrative support or related
- strong knowledge of financial/accounting software such as Workday
- proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- ability to learn and use room scheduling software (e.g., 25Live)
- high attention to detail, strong analytical skills, and the ability to maintain confidentiality
- experience with ProjectTeam software or ability to learn it quickly
- bilingual (Spanish/English) highly desirable
Job Duties
- Monitor and analyze project budgets, purchase orders, change orders, and invoices
- assist with forecasting and budget planning for capital and division projects
- support financial reporting, budget documentation, and state-required submissions (e.g., ICCB reports)
- draft, review, and manage vendor contracts using AIA and Workday, ensuring compliance with COIs, expiration dates, and board approvals
- coordinate purchasing activities, including P-card reconciliation, requisitions, and vendor payments
- track and resolve project cost discrepancies
- maintain up-to-date PO and budget spreadsheets
- run bi-weekly ProjectTeam reports and share updates with leadership
- add and maintain project data and records in ProjectTeam and Teams
- maintain organized digital and physical files, including permits, drawings, and compliance documents
- assist in ensuring projects meet sustainability and regulatory standards
- provide financial and administrative support to vendors, faculty, staff, and patrons
- manage room reservations, office supplies, and facilities work orders
- coordinate vendor access during campus closures and maintain communication with stakeholders
- prepare correspondence, internal reports, and assist with the annual budget and contract documentation
- participate in cross-departmental initiatives and campus events
- recommend improvements to internal processes and documentation systems
- perform other responsibilities as needed in support of departmental and institutional priorities
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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