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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $43,100.00 - $71,900.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
Retirement Plan
flexible schedule
Employee Discounts
Community involvement
Job Description
Trinity Valley School is a distinguished educational institution committed to fostering academic excellence, personal growth, and community engagement among its students. Established with the mission to nurture well-rounded individuals, TVS combines rigorous academics with diverse extracurricular opportunities, ensuring a vibrant and supportive environment for learning and development. Located in a dynamic and inclusive community, Trinity Valley School embraces equity, inclusion, and community values, making it a welcoming place for students and staff from various backgrounds. The school prides itself on providing a holistic educational experience that balances intellectual challenge with social and emotional growth, supported by dedicated faculty and staff... Show More
Job Requirements
- Proven experience in event coordination and budget management
- Bachelor's degree in event management hospitality marketing communications or a related field preferred
- Proficiency with technology including Google Suite Microsoft Office Canva and basic AV equipment
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- Detail-oriented with ability to provide high-quality events and adhere to budgets
- Commitment to equity inclusion and community
- Ability to work some evenings and weekends
- Emotional control under stress
- Resilience and flexibility in the face of interruptions
Job Qualifications
- Bachelor's degree in event management hospitality marketing communications or related field preferred
- Proven experience in event coordination and budget management preferably in education hospitality or nonprofit
- Proficiency with Google Suite Microsoft Office Canva and basic AV equipment
- Strong organizational multitasking and communication skills
- Attention to detail with ability to adhere to budgetary constraints
- Ability to collaborate effectively with diverse stakeholders
- Support for equity inclusion and community goals
- Demonstrated personal and professional integrity
- Flexibility to work some evenings and weekends
Job Duties
- Create coordinate and oversee the school calendar and event scheduling with a collaborative approach
- Lead the school's calendar committee including administrative assistants and department representatives
- Administer the school's event management and work order system providing training and guidance
- Develop comprehensive event plans including budgets timelines and logistics
- Oversee planning coordination and implementation of major and all-school events and provide logistical support for other events
- Ensure risk management legal insurance safety and security compliance in partnership with relevant stakeholders
- Design implement and train others on procedures to streamline event planning and attendee experience
- Coordinate with departments to secure resources equipment provide AV support manage event setups breakdowns and restoration
- Conduct post-event evaluations to improve future events
- Liaise and serve as primary contact for vendors internal and external stakeholders ensuring contractual obligations
- Coordinate academic calendar dates event logistics and staffing including guest lists venue preparation and marketing
- Communicate event details schedules and requirements to relevant parties fostering positive relationships
- Provide guidance and support to event volunteers and staff delegating tasks and coordinating meetings training
- Manage outside facility usage rentals ensuring completion of agreements insurance and background checks
- Track and organize insurance certificates for vendors
- Stay updated on industry trends and event management best practices
- Perform other required duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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