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Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
Job Description
Trinity Valley School (TVS) is a prestigious independent college preparatory school located in the Dallas-Fort Worth area, committed to providing a rigorous and well-rounded education that nurtures intellectual curiosity, creativity, and character development. Established with a mission to foster academic excellence and the holistic growth of each student, TVS offers a dynamic and inclusive environment characterized by strong community values, innovative programs, and a commitment to equity, inclusion, and diversity. As a forward-thinking institution, Trinity Valley School prides itself on supporting a vibrant school culture that values collaboration among students, faculty, staff, and families, ensuring that everyone plays a role... Show More
Job Requirements
- Proven experience in event coordination and budget management
- Bachelor's degree in event management, hospitality, marketing, communications, or related field, or equivalent experience
- Proficiency with technology including Google Suite, Microsoft Office, Canva, and basic AV equipment
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- Detail-oriented with ability to adhere to budgets
- Commitment to equity, inclusion, and community values
- Flexibility to work some evenings and weekends
- Ability to maintain emotional control under stress
- Resilience and flexibility in managing interruptions
Job Qualifications
- Bachelor's degree in event management, hospitality, marketing, communications, or related field preferred
- Proven experience in event coordination and budget management
- Proficiency with Google Suite, Microsoft Office, Canva, and basic AV equipment
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Detail-oriented with a commitment to quality and budget adherence
- Commitment to support the TVS mission and equity, inclusion, and community goals
- Personal and professional integrity
- Flexibility to work evenings and weekends as needed
Job Duties
- Coordinate and oversee the school calendar and event scheduling with a collaborative approach
- Lead the school’s calendar committee including administrative and departmental representatives
- Administer and provide training on the event management and work order system (FMX)
- Develop and manage comprehensive event plans including budgets and logistics
- Partner with stakeholders to plan and execute major school and all-school events
- Ensure risk management and safety protocols compliance in coordination with CFO and Director of Safety
- Design and implement procedures to streamline event planning and attendee experience
- Coordinate with departments for resources and provide basic AV support
- Manage event setup, breakdown, and restoration activities
- Conduct post-event evaluations and documentation
- Serve as primary liaison for vendors and internal and external event stakeholders
- Coordinate academic calendar dates, event logistics, guest lists, and associated event elements
- Communicate details and requirements to relevant parties
- Provide guidance and support to event volunteers and staff
- Proactively identify and solve operational challenges
- Ensure brand consistency in partnership with marketing
- Manage non-athletic outside facility usage rentals, insurance, and compliance
- Track and organize insurance certificates for vendors
- Stay updated on event management industry trends and best practices
- Perform other assigned duties as required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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