Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.00 - $25.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Job Description
Young Life is a renowned non-profit organization dedicated to engaging and inspiring young people to become their best selves through mentorship, community involvement, and faith-based initiatives. As a global ministry with a strong local presence, Young Life focuses on creating supportive environments where youth can experience meaningful relationships and personal growth. The organization upholds a commitment to its mission by fostering a culture of support, collaboration, and accessibility through its dedicated staff, volunteers, and various programs. Young Life emphasizes a Statement of Faith which all employees are required to sign, reflecting the organization's foundation on Christian principles and values.
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Job Requirements
- High school education or its equivalent
- Previous administrative assistant experience preferred
- Ability to type 55 to 60 words per minute with few errors
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook and PowerPoint
- Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions
- Good grammar skills and strong written and verbal communication skills
- Ability to maintain confidentiality
- Basic accounting skills
- Detail oriented multi-tasking ability
- Proven relational skills with both kids and adults
- Initiative with developing processes and systems around events - data organization and maintenance
- Great customer service skills
Job Qualifications
- High school education or its equivalent
- Associates degree preferred
- Previous administrative assistant experience preferred
- Ability to type 55 to 60 words per minute with few errors
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook and PowerPoint
- Strong organizational skills with attention to detail and processes
- Good grammar skills and strong written and verbal communication skills
- Ability to maintain confidentiality
- Basic accounting skills
- Detail oriented multi-tasking ability
- Proven relational skills with both kids and adults
- Initiative with developing processes and systems around events - data organization and maintenance
- Great customer service skills
Job Duties
- Written and verbal communication
- Answer correspondence, do filing and prepare mailings
- Answer phones
- Respond to voicemail, e-mail and phone calls in a timely and professional manner
- Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff
- Create club/event postcards, flyers, and/or maps
- Send prayer e-mails and monthly updates
- Send personal support mailings
- Create and maintain area M-Site
- Send thank-you letters to donors
- Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area
- Process and track donations
- Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date
- Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports
- Pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month
- Update area donor database on a regular basis
- Enter club card data into kid database
- Update parent database
- Maintain newsletter recipient list
- Create and maintain banquet invitation list
- Update contact in Palm/Outlook
- Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners
- Track and report vacation, sick and personal days for eligible area staff
- Submit timesheets for hourly staff
- Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval
- Coordinate area meetings including staff, leadership, and committee meetings
- Track camp participation, payments, health forms, and fundraiser earnings
- Send letters to parents about camp sign-ups, itineraries, and health forms
- Manage fundraiser marketing
- Construct and distribute camp brochures
- Communicate with camp regarding contracts, deposits, forms, housing requests, and call-ins
- Create invitations and sponsor packets for banquets, golf marathons, and auctions
- Track guest lists, RSVP lists, and donations
- Coordinate with table hosts about invitation lists
- Mail invitations
- Send thank-you notes to banquet donors
- Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders on administrative processes and applications
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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