Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Life insurance
Employee assistance program
Professional development opportunities
Job Description
Young Life is a global Christian ministry dedicated to introducing adolescents to Jesus Christ and helping them grow in their faith. Established over 75 years ago, this nonprofit organization operates in local communities across the United States and in many countries worldwide. Young Life focuses on providing mentoring, friendship, and faith-based activities to youth through clubs, camps, and various outreach events. The organization is well-known for its volunteer-driven, community-centered approach that supports young people from diverse backgrounds in an encouraging environment. Young Life requires all employees to sign a Statement of Faith, underscoring the organization's commitment to its core Christian... Show More
Job Requirements
- High school diploma or equivalent
- Previous administrative assistant experience preferred
- Ability to type 55 to 60 words per minute with few errors
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook and PowerPoint
- Strong organizational skills with attention to detail
- Good grammar skills and strong written and verbal communication skills
- Ability to maintain confidentiality
- Basic accounting skills
- Detail oriented multi-tasking ability
- Proven relational skills with both kids and adults
- Initiative with developing processes and systems around events, data organization and maintenance
- Great customer service skills
Job Qualifications
- High school education or its equivalent
- Associates degree preferred
- Previous administrative assistant experience preferred
- Ability to type 55 to 60 words per minute with few errors
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook and PowerPoint
- Strong organizational skills with attention to detail
- Good grammar skills and strong written and verbal communication skills
- Ability to maintain confidentiality
- Basic accounting skills
- Detail oriented multi-tasking ability
- Proven relational skills with both kids and adults
- Initiative with developing processes and systems around events, data organization and maintenance
- Great customer service skills
Job Duties
- Answer correspondence and do filing and prepare mailings
- Answer phones
- Respond to voicemail, email and phone calls in a timely and professional manner
- Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff
- Create club/event postcards, flyers, and/or maps
- Send prayer emails and monthly updates
- Send personal support mailings
- Create and maintain area M-Site
- Send thank-you letters to donors
- Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area
- Process and track donations
- Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date
- Manage monthly expenses and budgets including area bank account records, FDT, area and staff expense reports
- Pay bills, submit bank account records/purchase card expenses and donations, evaluate financial monthly status and update FDT each month
- Update area donor database on a regular basis
- Enter club card data into kid database
- Update parent database
- Maintain newsletter recipient list
- Create and maintain banquet invitation list
- Update contact in Palm/Outlook
- Update email distribution lists such as club kids, campaigners, committee, leaders and prayer partners
- Track and report vacation, sick and personal days for eligible area staff
- Submit timesheets for hourly staff
- Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval
- Coordinate area meetings such as Area Staff Meetings, Area leadership meetings, and Area committee meetings
- Track camp participation, payments, health forms and fundraising earnings
- Send letters to parents about camp sign-ups, itineraries and health forms
- Manage fundraiser marketing and distribute camp brochures
- Communicate with camp regarding contracts, deposits, forms and call-ins
- Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards for events such as banquet, golf marathon, and auction
- Track guest list, table sponsors, RSVP list and donations received from banquet
- Coordinate with table hosts about invitation lists
- Mail invitations
- Send thank you notes to banquet donors
- Track table sponsors
- Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various administrative items, processes and applications related to field administration
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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