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Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.00 - $29.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee assistance program
Flexible spending account
Job Description
Florida Gulf Coast University (FGCU) is a vibrant public university located in Fort Myers, Florida. Known for its commitment to excellence in education, research, and community engagement, FGCU serves a diverse student population with a wide range of programs and initiatives. The university prides itself on fostering a collaborative and inclusive environment where faculty, staff, and students work together to achieve academic and professional success. FGCU is dedicated to innovation, sustainability, and creating meaningful opportunities for its community members. As part of its governance structure, FGCU has a Board of Trustees that plays a crucial role in overseeing university policies... Show More
Job Requirements
- Six years of directly related full-time experience or Bachelor's degree in Event Management, Public Relations, or related field and two years of directly related experience
- Full-time professional experience in event management, project management, or related field
- Proficiency with Microsoft Office and Adobe Acrobat
- Knowledge of webpage management technologies
- Ability to manage multiple projects and meet deadlines
- Effective communication and interpersonal skills
- Ability to maintain confidentiality and discretion
- Ability to work independently and collaboratively
- Familiarity with Florida Sunshine Law
- Strong organizational skills
- Attention to detail and accuracy
- Ability to handle travel authorization and reimbursement processing
- Willingness to support university events and emergencies
- Ability to learn and train others on software systems.
Job Qualifications
- Bachelor's degree in Event Management, Public Relations, or closely related field or equivalent experience
- Full-time professional experience in event management, project management, or related field
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
- Knowledge of webpage management technologies
- Excellent organizational skills and ability to prioritize multiple projects
- Strong interpersonal, verbal, and written communication skills
- Ability to collect, analyze, organize, and present information effectively
- Attention to detail and accuracy in completing assignments
- Professional interaction skills with internal and external constituents including board members and officials
- Ability to work independently and as part of a team
- Critical thinking and sound decision-making abilities
- Capacity to maintain confidentiality and discretion
- Initiative in assuming new responsibilities
- Adaptability to changing environments
- Problem anticipation and conflict diffusion skills
- Work experience in higher education is preferred
- Master's degree in a related field is preferred.
Job Duties
- Provide professional level meetings and events coordination
- Coordinate all logistical, administrative, and operational aspects of Board of Trustees meetings including venue selection, room setup, AV requirements, catering, and on-site execution
- Support meeting preparation by assisting with scheduling, agenda updates, public noticing, and the distribution of meeting materials
- Attend Board and committee meetings to manage logistics and record detailed minutes in compliance with policies and regulations
- Maintain official records including minutes and supporting documents on the Board website and ensure ADA compliance
- Manage vendor and supplier relationships including contracts, invoicing, and service delivery
- Oversee the use of OnBoard software for posting meeting agendas, materials, and minutes and provide training to team members
- Coordinate orientation and onboarding materials for new Trustees and support updates to biographical information
- Process trustee travel authorizations, reimbursements, and expenses
- Assist with budget tracking and invoice processing
- Identify and recommend improvements to planning processes, technology use, and workflows
- Provide general administrative support to the Assistant Director, Board Relations
- Create, compile, and maintain mailing lists and execute mailings
- Maintain and organize files, calendars, and archives
- Adhere to Florida Sunshine Law for public meetings and records.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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