Job Overview
Employment Type
Part-time
Compensation
Type:
Hourly
Rate:
Range $23.50 - $37.00
Work Schedule
Standard Hours
Benefits
Flexible Schedule
Ongoing education support
part-time hours
Opportunity for spiritual growth
Community involvement
training provided
supportive work environment
Job Description
Young Life is a well-established Christian youth organization dedicated to evangelism and discipleship, focusing on fostering spiritual growth and positive development in young people. Founded with the mission to introduce adolescents to Jesus Christ and help them grow in their faith, Young Life operates around the core beliefs of Christianity and integrates these principles deeply into its organizational culture and day-to-day operations. Being a faith-driven nonprofit, Young Life encourages its staff and volunteers to embody Christian values through their ministries and personal conduct both inside and outside work hours. The organization requires all employees and volunteers to affirm their faith... Show More
Job Requirements
- High school education or its equivalent
- Previous administrative assistant experience preferred
- Ability to type 55 to 60 words per minute with few errors
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook and PowerPoint
- Strong organizational skills with attention to detail and processes
- Good grammar skills and strong written and verbal communication skills
- Ability to maintain confidentiality
- Basic accounting skills
- Detail oriented multi-tasking ability
- Proven relational skills with kids and adults
- Initiative with developing processes and systems around events, data organization and maintenance
- Great customer service skills
Job Qualifications
- High school education or its equivalent
- Associates degree preferred
- Previous administrative assistant experience preferred
- Ability to type 55 to 60 words per minute with few errors
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook and PowerPoint
- Strong organizational skills with attention to detail
- Good grammar skills and strong written and verbal communication skills
- Ability to maintain confidentiality
- Basic accounting skills
- Proven relational skills with kids and adults
- Initiative with developing processes and systems around events and data organization
- Great customer service skills
- Ongoing education encouraged
Job Duties
- Written and verbal communication
- Answer correspondence, do filing and prepare mailings
- Answer phones
- Respond to voicemail, e-mail and phone calls in a timely and professional manner
- Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff
- Create club/event postcards, flyers, and/or maps
- Send prayer e-mails and monthly updates
- Send personal support mailings
- Create and maintain area M-Site
- Send thank-you letters to donors
- Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area
- Process and track donations
- Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date
- Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports
- Pay bills, submit bank account records/purchase card expenses and donations, evaluate financial monthly status and update FDT each month
- Update area donor database on a regular basis
- Enter club card data into kid database
- Update parent database
- Maintain newsletter recipient list
- Create and maintain banquet invitation list
- Update contact in Palm/Outlook
- Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners
- Track and report vacation, sick and personal days for eligible area staff
- Submit timesheets for hourly staff
- Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval
- Coordinate area meetings including area staff meetings, area leadership meetings, area committee meetings
- Track camp participation, payments, health forms and fundraiser earnings
- Send letters to parents about camp sign-ups, itineraries and health forms
- Responsible for fundraiser marketing
- Construct and distribute camp brochures
- Communicate with camp regarding contracts, deposits, forms and housing requests
- Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards
- Track banquet guest list, table sponsors, RSVP list and donations
- Coordinate with table hosts about their invitation lists
- Mail invitations
- Send thank you notes to banquet donors
- Track table sponsors
- Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with processes and applications related to field administration
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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