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Belonging & Community, Wellness, and Strategic Event Coordinator - (Expired Job)
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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Retirement Plan
Paid Time Off
Job Description
Michigan Medicine's Department of Urology is a nationally recognized leader in urology care, education, and research. As one of the top-ranked urology programs in the United States, the department is committed to excellence in patient care, cutting-edge research, and comprehensive education that prepares future leaders in the medical field. Michigan Medicine itself is part of the University of Michigan, a globally respected institution known for its contributions to medicine and healthcare innovation. The department draws on a collaborative, inclusive culture that emphasizes belonging, wellness, and professional growth for all its members. This culture helps foster a supportive environment where faculty,... Show More
Job Requirements
- Bachelor's degree or minimum of five years relevant administrative experience
- strong organizational and time management skills
- demonstrated understanding of diverse cultures and perspectives
- excellence in both formal and interpersonal communication
- ability to manage sensitive and confidential matters with discretion, initiative, independent judgement, and diplomacy
- history of integrity, independent problem-solving, and taking initiative without being asked
- exceptional ability to remain calm in stressful and sensitive situations
- comfort building relationships across a large campus and engaging with professional associations
- experience with continuing medical education requirements and compliance
Job Qualifications
- Bachelor's degree or minimum of five years relevant administrative experience
- strong organizational and time management skills
- demonstrated understanding of diverse cultures and perspectives
- excellence in both formal and interpersonal communication
- ability to manage sensitive and confidential matters with discretion, initiative, independent judgement, and diplomacy
- history of integrity, independent problem-solving, and taking initiative without being asked
- exceptional ability to remain calm in stressful and sensitive situations
- comfort building relationships across a large campus and engaging with professional associations
- experience with continuing medical education requirements and compliance
Job Duties
- Serve as co-lead and primary administrative support for the belonging & community and wellness committees
- coordinate committee meetings, department retreats, and cross-functional task forces
- function as the first point of contact for committee inquiries
- track program initiatives and strategic plan progress
- manage budgets and expenses
- develop and distribute program communications that keep the department informed and engaged
- plan and execute events of all sizes from casual team gatherings to department-wide celebrations and professional conferences
- own event-day operations from setup through breakdown, ensuring everything runs on time and on budget
- coordinate logistics and communications for speakers and attendees
- develop promotional materials including flyers, signage, and digital content
- manage event budgets and procurement
- lead planning and execution for in-person and virtual michigan urology academy programs
- manage applications, databases, and mentoring schedules
- coordinate travel, lodging, meals, and surveys
- organize the spring and fall nesbit society events that bring together alumni, faculty, and trainees
- support invited speakers and continuing medical education compliance
- manage website updates, alumni data, and sponsorship workflows
- write and produce newsletters, promotional materials, and announcements
- maintain files, records, and program documentation
- prepare figures, tables, and visual assets for faculty manuscripts and presentations
- provide calendar management and prioritize schedules
- process expense reports
- coordinate faculty travel and professional dues
- support day-to-day office operations and help keep the team running smoothly
- coordinate clinical study logistics, participant scheduling, and research team communications
- manage study participant randomization and enrollment procedures
- serve as the department's sustainability lead, championing environmentally responsible practices
- support certification, zero-waste events, and outreach
- manage AV setup, zoom logistics, and live-event production for grand rounds
- troubleshoot issues and ensure continuing medical education compliance
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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