Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $35,100.00 - $49,600.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Medical insurance
prescription drug coverage
Dental Insurance
Vision Insurance
Life insurance
flexible spending accounts
long-term disability insurance
Paid holidays
Paid sick leave
Paid vacation
Retirement Plan
Free exercise programs and release time
LinkedIn Learning training
Educational release time
Tuition Assistance
employee wellness program
Job Description
Texas A&M University is a premier public research university located in College Station, Texas, renowned for its commitment to academic excellence, research innovation, and community engagement. As one of the largest universities in the United States, Texas A&M offers a broad range of programs and services that support a vibrant student body and diverse faculty and staff community. The university is deeply rooted in values such as respect, excellence, leadership, loyalty, integrity, and selfless service, fostering a culture that embraces diverse perspectives, talents, and experiences. These values are foundational to the university’s mission and extend to every level of the... Show More
Job Requirements
- Bachelor's degree or equivalent combination of education and experience
- two years of experience in event planning, coordination or operations, preferably in athletics, higher education or large-scale events environment
- ability to work flexible hours including nights, weekends and holidays as required to complete assigned duties
Job Qualifications
- Bachelor's degree or equivalent combination of education and experience
- two years of experience in event planning, coordination, or operations, preferably in athletics, higher education or large-scale events environment
- general understanding of other areas related to the operation of the department such as ticketing, marketing, guest service and financial operations preferred
- more than two years of experience working in a sports/entertainment public facility or prior related work experience preferred
- three or more years of experience working in the live event industry or related event work preferred
- understands the live event industry as it relates to production and operation of sports/entertainment venues
- ability to process, organize and disseminate large amounts of detailed information
- skills including organization, customer service, planning and detailed analysis of event requirements
- ability to multi-task and work cooperatively with others
- strong organizational skills
- effective verbal and written communication skills
Job Duties
- Assists the director with event related items
- meets with clients to gather information to prepare layouts, estimates and event agreements
- liaises client with third party vendors including caterer, parking, ushers, security, fire and life safety, business office
- coordinates with facility staff for space setup needs
- on-site for all hosted events
- posts event work to include soliciting event evaluations from clients and invoicing
- assists in recruiting, training and scheduling event staff
- meets with prospective clients to facilitate tours
- assists assigned sports team with event requests
- assists department staff in scheduling meeting rooms and times
- responsible for being first point of contact for all clients interested in booking an event
- serves as administrative liaison to clients and Athletics Facilities staff, Levy, SSC staff, Transportation Services, UPD and other campus partners concerning all pre-event aspects including availability, room set-up/arena configuration, catering, alcohol, parking and security
- schedules for all outside vendors
- conducts site visits, virtual and in-person meetings with clients and provides client with cost estimates and event agreements
- coordinates post-event aspects for clients including client surveys, invoicing and clean-up
- trains and supervises part-time wage employee including student workers, tour guides and other seasonal staff
- develops programs to recruit students as part-time employees
- complies with all industry safety and best practice standards for execution of hosted events
- ensures compliance with all safety regulations by coordinating with local Fire, Police and Public Safety departments prior to events
- maintains familiarity with all applicable NCAA, Conference and University rules and regulations
- establishes and ensures communication and enforcement of rules and regulations concerning student-athletes conduct, appearance, punctuality and other areas
- assures and maintains integrity of the Athletics Department and Texas A&M University in all communication and contacts
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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