Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $35,100.00 - $49,600.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Medical insurance
prescription drug coverage
Dental Insurance
Vision Insurance
Life insurance
AD&D insurance
flexible spending accounts
long-term disability insurance
Paid holidays
Paid sick leave
Paid vacation
Retirement Plan
wellness programs
Professional Development
educational assistance
Living Well program
Job Description
Texas A&M University, located in College Station, Texas, is a prestigious higher education institution known for its strong traditions, core values, and commitment to a diverse and inclusive community. The university fosters a culture that respects all perspectives, talents, and lived experiences, emphasizing values such as respect, excellence, leadership, loyalty, integrity, and selfless service. Texas A&M offers a rich campus life filled with cultural and sporting events, state-of-the-art recreational facilities, and numerous opportunities for both personal and professional growth. Employees enjoy a supportive work environment with access to robust benefits and professional development resources.
The Texas A&M Athletics department... Show More
The Texas A&M Athletics department... Show More
Job Requirements
- Bachelor's degree or equivalent combination of education and experience
- two years of experience in event planning, coordination or operations preferably in athletics, higher education or large-scale events environment
- ability to work flexible hours including nights, weekends and holidays as required
- excellent organizational skills
- strong communication skills
- ability to multitask and work cooperatively with others
- experience with client and vendor relations
- knowledge of safety regulations and compliance requirements
Job Qualifications
- Bachelor's degree or equivalent combination of education and experience
- two years of experience in event planning, coordination, or operations, preferably in athletics, higher education or large-scale events environment
- general understanding of other areas related to the operation of the department such as ticketing, marketing, guest service and financial operations
- more than two years of experience working in a sports or entertainment public facility and or prior work experience
- three or more years of experience working in the live event industry and or prior event related work experience
- understands the live event industry as it relates to production and operation of sports or entertainment venues
- ability to process, organize, and disseminate large amounts of detailed information
- skills required include organization, customer service, planning and detailed analysis of event requirements
- ability to multitask and work cooperatively with others
- strong organizational skills
- effective verbal and written communication skills
Job Duties
- Assist the director with event related items
- meet with clients to gather information to prepare layouts, estimates and event agreements
- liaison client with third party vendors including caterer, parking, ushers, security, fire and life safety, business office, etc.
- coordinate with facility staff for space setup needs
- be on-site for all hosted events
- post event work including soliciting event evaluations from clients and invoicing
- assist in recruiting, training and scheduling event staff
- meet with prospective clients to facilitate tours
- assist assigned sports team with event requests
- assist department staff in scheduling meeting rooms and times
- be the first point of contact for all clients interested in booking an event
- serve as administrative liaison to clients and athletics facilities staff, Levy, SSC staff, transportation services, UPD and other campus partners concerning all pre-event aspects including availability, room setup, catering, alcohol, parking and security
- schedule all outside vendors
- conduct site visits, virtual and in-person meetings with clients and provide cost estimates and event agreements
- coordinate post-event aspects for clients including client surveys, invoicing and clean-up
- train and supervise part-time wage employees such as student workers, tour guides and other seasonal staff
- develop programs to recruit students as part-time employees
- comply with all industry safety and best practice standards for the execution of hosted events
- ensure compliance with all safety regulations by coordinating with local fire, police and public safety departments prior to events
- maintain familiarity with all applicable NCAA, conference and university rules and regulations
- establish and ensure communication and enforcement of rules and regulations concerning student-athlete conduct, appearance, punctuality and other areas as appropriate
- assure and maintain the integrity of the athletics department and Texas A&M University in all communications and personal contacts
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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