Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Medical insurance
prescription drug coverage
Dental Insurance
Vision Insurance
life and AD and D insurance
flexible spending accounts
long-term disability insurance
Paid holidays
Paid sick leave
Paid vacation
Retirement system enrollment
Free exercise programs
Professional Development
Educational release time
Tuition Assistance
Living Well program
Job Description
Texas A&M University, located in College Station, Texas, is one of the largest and most prestigious public research universities in the United States. Known for its strong commitment to academic excellence, leadership, and community values, Texas A&M combines tradition with innovation. The university offers a vibrant campus life enriched by state-of-the-art facilities, a diverse student population, and extensive cultural and sporting events. Within this dynamic environment, the Texas A&M Athletics Department plays a crucial role, fostering the development of student-athletes and promoting athletic excellence at the NCAA Division 1-A level. As a proud member of the Southeastern Conference, the athletics... Show More
Job Requirements
- Bachelor’s degree or equivalent combination of education and experience
- two years of experience in event planning, coordination or operations, preferably in athletics, higher education or large-scale events environment
- ability to work flexible hours including nights, weekends and holidays
- ability to multi-task and work cooperatively with others
- strong organizational skills
- effective verbal and written communication skills
- compliance with criminal history investigation and institutional verification process
Job Qualifications
- Bachelor’s degree or equivalent combination of education and experience
- two years of experience in event planning, coordination, or operations, preferably in athletics, higher education or large-scale events environment
- general understanding of related department areas such as ticketing, marketing, guest service and financial operations preferred
- experience in sports or entertainment public facilities and/or prior event-related work experience preferred
- strong organizational skills
- effective verbal and written communication skills
- ability to multi-task and work cooperatively with others
- skills in customer service, planning and detailed analysis of event requirements
- understanding of the live event industry particularly relating to sports/entertainment venue production and operation
Job Duties
- Assists the director with event related items
- meets with clients to gather information to prepare layouts, estimates and event agreements
- liaises client with 3rd party vendors such as caterer, parking, ushers, security, fire and life safety, business office
- coordinates with facility staff for space setup needs
- is on-site for all hosted events
- posts event work including soliciting event evaluations from clients and invoicing
- assists in recruiting, training and scheduling event staff
- meets with prospective clients to facilitate tours
- assists assigned sports team with event requests
- assists department staff in scheduling meeting rooms and times
- serves as first point of contact for all clients interested in booking an event
- serves as administrative liaison to clients and Athletics Facilities staff, Levy, SSC staff, Transportation Services, UPD and other campus partners concerning all pre-event aspects including information on availability, room setup, catering, alcohol, parking and security
- schedules for all outside vendors
- conducts site visits, virtual and in-person meetings with clients and provides them with cost estimates and event agreements
- coordinates post-event aspects for clients including client surveys, invoicing and clean-up
- trains and supervises part-time wage employees including student workers, tour guides and seasonal staff
- develops programs to recruit students as part-time employees
- complies with all industry safety and best practice standards for the execution of hosted events
- ensures compliance with all safety regulations by coordinating with local fire, police and public safety departments prior to events
- maintains thorough familiarity with all applicable NCAA, Conference and University rules and regulations
- establishes and enforces rules and regulations concerning student-athletes’ conduct, appearance and punctuality
- maintains integrity of the Athletics Department and Texas A&M University in all communications and personal contacts
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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