Associate, Special Events Sales, Temporary
Job Overview
Employment Type
Temporary
Hourly
Part-time
Compensation
Type:
Hourly
Rate:
Exact $20.00
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
Employee Discounts
Flexible Schedule
Retirement Plan
Job Description
South Coast Botanic Garden is a unique and inspiring 87-acre destination that serves as a testament to the regenerative power of nature and the possibilities of land reclamation. Established on the grounds of a former sanitary landfill, the garden has transformed into an oasis of formal gardens and natural walking trails that connect visitors to the wonders of nature. The garden features several signature attractions including the spectacular Dorothy and John Bohannon Rose Garden, the Living Wall which showcases eight large-scale fine art sculptures, and a seasonal butterfly pavilion. South Coast Botanic Garden offers a rich array of programs that... Show More
Job Requirements
- Highly self-motivated, organized and detail-oriented, with the ability to adapt to changing priorities
- Proven ability to manage multiple events, projects and tasks simultaneously while meeting deadlines and prioritizing effectively
- Strong written and verbal communication skills, including proofreading
- Exceptional interpersonal skills, both in person and over the phone, with a high level of professionalism
- Dedicated to delivering outstanding customer service, with a commitment to excellence
- Comfortable working in a fast-paced environment, maintaining flexibility, professionalism and a client-focused, positive attitude
- Availability to work weekends, some weekday evenings and select holidays as required
- Ability to maintain high standards of productivity, cooperation, attendance and efficiency
- Passionate about promoting and supporting the organization’s mission
- Adheres to established branding and communication standards
- Maintains a professional dress and appearance appropriate for a customer-facing role, following organizational guidelines
- Proficient in social networking to engage with industry-related organizations
- Comfortable with technology and learning new software, with strong proficiency in Microsoft Office Suite and Google Suite, and office equipment such as phones, calculators, copiers and printers
- Experience with Blackbaud Altru or similar CRM systems is preferred
- Familiarity with CAD layouts is a plus
- Basic mathematical skills for pricing and invoicing
- Basic understanding of legal contract language
- Ability to sit or stand for extended periods
- Capability to operate Garden vehicles as needed
- Occasionally required to lift up to 20 pounds
Job Qualifications
- Bachelor's degree in Hospitality, Event Management or a related field preferred
- equivalent significant work experience will be considered
- 1-2 years of experience in special events coordination, venue sales or a related role
- 1-2 years of administrative experience, preferably in an office or event management setting
- Valid California Class C driver license required
Job Duties
- Serve as the primary point of contact for venue rental inquiries, providing detailed information on availability, pricing and booking procedures
- Schedule and coordinate site visits and tours of Garden venues for potential clients
- Manage and process inquiries for Photo Passes
- Maintain and update the special events calendar to ensure accurate scheduling
- Prepare, maintain and track contracts, ensuring timely collection and processing of payments and Damage Deposit refunds
- Organize and manage event files for seamless coordination and record-keeping
- Utilize the organization’s database and other tools to track current and prospective clients
- Assist in the development and execution of work orders for event operations
- Communicate important deadlines and payment requirements with clients
- Create event-related signage for Visitor Services and Garden areas as needed
- Collaborate with internal teams and external partners to ensure smooth event execution
- Coordinate with other departments to align event logistics and operational needs
- Provide occasional support for the Event Production team
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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