Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Up to $68,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Paid holidays
Employee assistance program
Job Description
The Office of Events and Conference Services (ECS) is a vital part of the university, dedicated to coordinating and supporting a wide variety of comprehensive programs that complement the institution's mission. ECS serves a diverse community including students, faculty, staff, alumni, local community members, external visitors, conference guests, and business partners. Its purpose is to ensure that meetings and events on campus are not only successful but also run smoothly and efficiently. The office is responsible for handling complex logistical arrangements to support university events and conferences, collaborating closely with various departments to optimize space allocation and vendor partnerships. This... Show More
Job Requirements
- Bachelor’s degree
- two years of relevant event planning and hospitality experience
- knowledge of student unions, conference services, campus activities, or meeting planning
- proficiency with event management software
- proficiency in Microsoft Office
- ability to learn university scheduling software
- ability to manage social media platforms
- excellent organizational and communication skills
- ability to handle multiple priorities
- discretion with confidential information
- ability to work in a collaborative team environment
Job Qualifications
- Bachelor’s degree
- two years related professional experience in event planning and hospitality in a college, university, non-profit, or related environment
- knowledge of student unions, conference services, campus activities, or meeting planning
- familiarity with event management software
- proficiency in Microsoft Office
- ability to learn university scheduling software
- able to manage social media platforms
- demonstrated desire for professional growth
Job Duties
- Collaborate with ECS team to provide customer-focused experience for all constituents
- schedule and participate in site visits with potential campus facility users
- utilize established protocols, policies, and procedures to ensure high levels of service to all guests
- establish and maintain guiding documents for event planning
- maintain positive working relationships with university service providers and refer planners to relevant resources
- serve as a resource regarding event status
- participate in regular meetings to meet facility user needs
- collaborate with staff to capture event client needs
- establish and maintain relationships with external vendors and service providers
- develop and maintain preferred vendor lists
- ensure compliance with safety, insurance, and university policies
- consult on contract negotiation, review, and execution
- manage event logistics from initial contact through event completion
- utilize designated software for conference records and scheduling
- deliver support services to external conference groups
- maintain records and prepare reports
- hire, supervise, and train departmental student staff
- manage summer conference-specific duties such as bed linen operations
- maintain social media and marketing presence
- attend meetings and serve on committees
- handle confidential materials with discretion
- channel concerns to appropriate staff
OysterLink simplifies hospitality hiring.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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