Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $150,034.00 - $224,250.00
Work Schedule
Flexible
Weekend Shifts
Benefits
comprehensive medical
Dental
Vision
prescription drug coverage
basic life insurance
accidental death and dismemberment insurance
short-term disability
long-term disability
Tuition Reimbursement
Student Loan Assistance
401(k) match
Flexible Time Off
Paid holidays
paid leave programs
Job Description
Otsuka America Pharmaceutical, Inc. is a leading pharmaceutical company dedicated to the advancement of healthcare through innovative research and development of novel therapies. Known for its commitment to improving the lives of patients, Otsuka operates within the biotech and pharmaceutical sector, focusing on delivering medicines and solutions that address unmet medical needs. The company fosters a collaborative culture that encourages innovation, diversity, and a patient-centric approach across all divisions and subsidiaries. With a strong presence in the United States and globally, Otsuka offers comprehensive benefits and professional growth opportunities to its employees, fostering an environment where individuals can thrive and... Show More
Job Requirements
- Bachelor’s degree
- 7-10 years meeting planning experience in pharma or biotech
- Cvent certified user
- ability to manage multiple events simultaneously
- experience in contract negotiation and sourcing
- strong communication and collaboration skills
- knowledge of healthcare compliance including OIG and FDA
- ability to travel approximately 30% including some weekends
- proficiency in Microsoft Office applications
- ability to work in a fast-paced environment
- excellent problem solving and decision-making skills
- ability to work independently and in a team environment
- fluency in English
Job Qualifications
- Bachelor’s degree
- Cvent certified user
- at least 7-10 years professional meeting planning experience in pharma or biotech industry
- deep experience in end-to-end event lifecycle in life sciences meetings
- ability to understand contract negotiation and bid comparisons
- strategic meeting logistics management
- budget controls and reconciliation management
- strong relationship building with internal stakeholders and external partners
- critical thinking to develop strategy and execution plan across marketing, sales, medical, market access and training
- ability to multi-task managing multiple events simultaneously
- confident in presenting to senior leadership
- experience leading cross functional teams
- demonstrated oral and written communication skills
- demonstrated collaborative and influencing skills
- knowledge of OIG, FDA and healthcare compliance
- proficiency in Microsoft Office including Word, Excel, Outlook and PowerPoint
- ability to work independently and collaboratively
- clear oral and written communication skills
Job Duties
- Act as main point of contact for assigned program’s meeting owners and ensure all milestone elements are communicated and met
- lead weekly client status calls for assigned meetings to discuss progress
- work with sourcing team and clients on finalizing venue selection
- oversee sourcing and contracting process depending on workload
- work with registration team to build, QC, and launch registration websites
- assess stakeholders’ satisfaction with services delivered by dedicated teams
- ensure successful attendee experience
- manage overall project financials and communicate changes to client while creating cost savings ideas
- negotiate and manage contracts including hotel, supplier, audio-visual, DMC, and third-party contracts
- initiate supplier payments and client invoices providing updates in a timely manner
- collaborate with internal teams to ensure timely deliverables, accurate planning, forecasting, and resource allocation
- act as expert problem solver managing multiple priorities
- educate stakeholders about risks in meeting logistics guiding towards solutions
- lead and manage assigned meetings and events ensuring flawless execution and high-impact experience
- provide thought leadership and sales support to drive adoption of Events Management application
- support Congress strategy and meeting management with logistics teams
- support venue contracting, payment processing, and documentation for internal and HCP events
- conduct site inspections for complex meetings
- lead weekly logistics team status calls
- ensure accurate capture and reporting of program data in Cvent
- collaborate with cross functional partners and vendors ensuring alignment and timely resolution of issues
- partner with brand, medical, legal, regulatory, and HCP operations teams to coordinate patient and caregiver involvement in events
- share best practices and improve meeting processes
- manage communication between third-party logistics partners and attendees
- partner with finance and procurement to manage contracts, budgets, and payments
- maintain contracts, SOWs, event records and compliance documentation
- ensure compliance with company policies and industry regulations
- assist preparation of compliance audits and reporting
- support development of meeting guidelines focusing on HCP meetings
- manage and track event budgets and create financial reports
- create and analyze post event debrief reports
- support dashboard and analytics tools development to measure success
- identify opportunities for process improvements in meeting execution
- define standard event management data and processes with Director
Restaurants and hotels use OysterLink to hire.
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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