Associate Director, Campaign and Growth Initiatives Events
Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
Employee wellness programs
Job Description
Vanderbilt University, a prestigious institution known for its commitment to academic excellence and groundbreaking research, is home to the Department of Development and Alumni Relations (DAR). This department plays a pivotal role in supporting the university by securing essential resources — both human and financial — to further the university's mission and goals. The department is chiefly responsible for engagement, identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable goals align with Vanderbilt’s teaching and research programs. This critical partnership enables Vanderbilt University to maintain its status as a leading research institution and to push forward innovative initiatives... Show More
Job Requirements
- Bachelor’s degree or equivalent
- Four years of relevant event experience or equivalent
- Strong verbal and written communication skills
- Excellent organizational skills with meticulous attention to detail
- Ability to work independently, take initiative, manage multiple projects simultaneously, meet deadlines, and adapt to changing priorities
- Knowledge of space planning, event logistics and social protocol
- Strong computer skills including Word, Excel and Canva
- Ability to perform physical event-related tasks and work extended hours
- Experience with event databases, registration platforms and project management software a plus
- Experience with broadcast email a plus
- Must have and maintain a valid driver’s license and satisfactory driving record
- Ability to travel 2-3 times per month for 12-72 hours each trip
Job Qualifications
- Bachelor’s degree or equivalent
- Four years of relevant event experience or equivalent
- Strong verbal and written communication skills
- Excellent organizational skills with attention to detail
- Ability to work independently and manage multiple projects
- Knowledge of space planning, event logistics, and social protocol
- Strong computer skills including Word, Excel, and Canva
- Ability to perform physical event-related tasks and work extended hours
- Experience with event databases and registration platforms is a plus
- Experience with broadcast email is a plus
- Valid driver’s license with satisfactory driving record
Job Duties
- Coordinates complex campaign-related events by working closely with campaign events manager and university colleagues
- Partners with marketing and communications to construct invitation collateral and event content
- Manages guest lists, tracks RSVPs, records information in event tracking platform, produces nametags, and oversees on-site registration
- Assists in overseeing event logistics including vendor coordination, venue setup, audio/visual and catering arrangements, guest experience, and event flow
- Develops event timelines, forecasts budget projections, reconciles expenses, and conducts post-event analysis
- Supports campaign events manager in venue selection and vendor management
- Trains and onboards event staff and prepares training materials
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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