Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $70,000.00 - $75,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
long-term disability
short-term disability
Paid vacation
401(k) match
Job Description
The Barkan Companies is a well-established and diversified group of real estate businesses with a long-standing reputation for excellence in property management, construction, and development. Founded in 1964, the company has grown to become a proven leader in real estate development and management, currently serving 187 residential communities across seven states. With a workforce of over 750 employees, Barkan Companies is a Boston-based organization with regional offices located in Providence, Hartford, and Washington DC. The company prides itself on delivering outstanding client service with an uncompromising focus on quality, continuously investing in resources to maintain its position as a leader... Show More
Job Requirements
- High school diploma or equivalent
- Minimum of 2 years experience in property management or related field
- Proficiency in property management software like Yardi
- Strong communication skills
- Ability to manage multiple tasks and deadlines
- Detail-oriented and organized
- Ability to work flexible hours
- Valid driver's license
- Ability to handle resident inquiries professionally
- Knowledge of basic accounting principles
- Experience in coordinating with vendors and contractors
Job Qualifications
- High school diploma or equivalent
- Experience with property management software such as Yardi
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office Suite
- Ability to handle confidential information with discretion
- Experience in customer service or resident relations
- Basic accounting knowledge
- Ability to work independently and collaboratively
- Familiarity with condominium management and related administrative tasks
Job Duties
- Respond to daily owner/resident emails for wide variety of questions/requests
- Code, scan, and enter all invoices in Yardi and resolve any invoice discrepancies
- Maintain unit lease list with lease expiration date info
- Run monthly AR reports from Yardi Core/Voyager, apply late charges as needed run Statements
- Contact residents monthly about late condo fees or unpaid fines and send ledgers when needed
- Assist with new resident/owner Orientations and add new info to BuildingLink and update files
- Assist with scheduling all resident moves in/out and deliveries
- Maintain and distribute Lot U documentation (new licenses, owner/vehicle info) and program access cards and update Lot U spreadsheet and forward all info to developer DivcoWest (Lot U owners)
- Direct correspondence with collection attorney about unit accounts in collections
- Attend monthly meeting with Trustees (last Tuesday of month at 6pm)
- Maintain Utility Cost Tracking spreadsheet
- Email owners about bi-annual HVAC PM service with Hohmann and Unique Indoor Comfort
- Process Miscellaneous Adjustment Forms for all orders of filters, bulbs, fobs, pucks, and unit fines
- Provide HVAC filter, bathroom bulb, fob, and garage puck orders to residents when requested
- Issue new/additional building access fobs and do monthly maintenance on Pro-Watch system
- Cover Tango Concierge desk for lunch
- Assist General Manager and Facilities Manager with special projects
- Send mass unit owner/resident notifications from Management via email/BuildingLink
- Process all Condo Questionnaire and 6(d) requests
- Go to locksmith for copies of unit, mailbox and building keys
- Routine office filing
- Ensure new and existing vendors submit required insurance and professional license info
- Assist with research and order of supplies for site
- Provide unit and building area access to vendors
- Get KeyTrak keys out for special projects, resident lock outs, vendors etc.
- Call fireboxes in/out with City of Cambridge for fire alarm repairs and quarterly inspections
- Maintain multiple unit owner lists with updated contact, parking, closing, etc. info
- Program new residents into Sierra lobby intercom
- Cover for General Manager for on-call emergencies during vacation or sick time
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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