Assistant Facilities Manager

Ventura, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $44,500.00 - $71,200.00

Work Schedule

Standard Hours

Benefits

401(k) Plan

Medical insurance

Dental Insurance

Vision care

Paid parental leave

Paid Time Off

company holidays

Job Description

JLL, also known as Jones Lang LaSalle, is a premier global professional services and investment management firm specializing in real estate. With a heritage of helping organizations around the world achieve their ambitions by owning, occupying, and investing in real estate, JLL has established itself as a leader in the real estate industry. The company operates globally with a strong commitment to innovation, client service, and sustainability, empowering its employees to grow meaningful careers in a supportive and inclusive environment.

At JLL, you have the opportunity to work with some of the world's leading businesses on landmark projects and game-... Show More

Job Requirements

Experience managing teams providing first line soft services in corporate environments with Amazon account knowledge
Background in Trouble Ticket (Remedy) requests management with helpdesk interface and SLA compliance experience
Knowledge of cleaning quality standards maintenance with vendor cleaning manager walk-round experience
Understanding of travel/visitors' support with locally approved hotels interface and Client global travel manager assistance
Experience organizing internal and external Client events with conferencing facilities quality management
Knowledge of food and kitchen facilities management with housekeepers direction and purchase orders raising
Understanding of Wiki pages management and other communication channels for site coordination
Experience deputising/providing cover for Building Operations Engineer/Facilities Manager when appropriate

Job Qualifications

Knowledge of facilities/office services coordinator role with previous experience working within high profile corporate environment
Previous reception or hospitality experience with education at diploma/degree level for comprehensive facility operations
Problem solving skill with good decision making capabilities and excellent written/verbal communications for stakeholder interaction
Spreadsheet and word processing proficiency with customer focused approach and good inter-personal skills
Assertive personality with attention to detail for managing multiple soft services and vendor relationships
Understanding of soft services management including reception, mail operations, meeting & events coordination
Experience with office equipment and supplies monitoring with vendor management and regular contact capabilities
Knowledge of health & safety issues management including fire and safety teams coordination and training

Job Duties

Manage team providing first line soft services including reception, mail operations, meeting & events, cleaning, waste & recycling, and vending services
Monitor and maintain office equipment and supplies while managing regular contact and meetings with relevant vendors
Conduct weekly walk-rounds with vendor cleaning manager ensuring cleaning quality standards are maintained
Manage Trouble Ticket (Remedy) requests through helpdesk interface with internal customers and action queries per SLAs
Manage daily health & safety issues maintaining regular scheduled meetings and records of fire and safety teams/drills/equipment/training
Provide travel/visitors' support interfacing with locally approved hotels and assist Client global travel & hotel managers
Assist in organizing internal and external Client events while managing quality of conferencing facilities
Manage food and kitchen facilities providing direction to housekeepers while raising purchase orders and managing Wiki pages

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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