Job Overview
Employment Type
Temporary
Hourly
Compensation
Type:
Hourly
Rate:
Range $25.00 - $28.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health spending account
transportation benefits
Employee assistance program
Paid Time Off
Medical insurance
Dental Insurance
Vision Insurance
critical illness insurance
accident insurance
hospital insurance
401(k) retirement plan
Life insurance
short-term disability
long-term disability
Job Description
Aston Carter is a renowned global talent solutions company that specializes in providing exceptional staffing and recruitment services across various professional fields such as accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions. With a presence in multiple regions including the U.S., Canada, Asia Pacific, and Europe, Aston Carter supports many Fortune 500 companies by extending their capabilities through expert talent acquisition. The company is recognized for its excellence in client and talent services and has earned the distinguished ClearlyRated Best of Staffing® double diamond award, which speaks to its commitment to quality and client satisfaction.... Show More
Job Requirements
- 3+ years of experience in meeting and event planning
- proficiency in MS Office applications including Excel, Outlook, Word, and PowerPoint
- excellent communication skills
- ability to work collaboratively across all company levels
- strong organizational and time management abilities
- capacity to manage multiple concurrent projects
- willingness and ability to travel approximately 30%, including during peak times and weekends
- availability to work onsite in Saint Louis, MO
Job Qualifications
- 3+ years of experience in meeting and event planning
- proficient in MS Office, particularly Excel, Outlook, Word, and PowerPoint
- strong written and verbal communication skills
- ability to collaborate with all levels of the company
- strong attention to detail
- delegation, organizational, and time management skills
- ability to manage multiple projects simultaneously, set priorities, identify and address problems, meet deadlines, and stay within budget
- creative problem solver and analytical thinker
- experience with developing scopes of work and compiling rationale for venue/vendor selection
- responsive to customer needs with a positive customer service attitude
- professional presence when interacting with customers and co-workers
- motivated self-starter who needs minimal direction and can work well in a team
- high work ethic with a 'whatever it takes' mentality
Job Duties
- Oversee the sourcing process, review results, and verify space availability
- assist with contract reviews and report on contract requirements
- ensure food and beverage needs are met in collaboration with catering companies
- coordinate signage as needed for events
- assist with registration and housing logistics, including hotel rooming lists and accommodations
- create and run reports as necessary
- support production and general sessions, and organize breakout meetings
- communicate event needs to venues and production companies
- provide support in creating Excel documents and other meeting-related materials
- assist in ordering, packing, and shipping items to meetings and events
- make travel arrangements for site inspections
- deliver results on schedule and within budget
- identify, secure, and manage additional support and needs for programs
- manage vendors to execute program vision and messaging
- work with procurement on vendor selection and contracting
- provide timely communication and progress reports to the program manager and team
- plan hospitality areas for programs as needed
- travel as needed for programs outside of St. Louis
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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