Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $77,843.00 - $125,327.00
Work Schedule
Day Shifts
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Life insurance
Employee assistance program
Job Description
The Town of Vienna, renowned for its commitment to fostering a vibrant, inclusive community, invites applicants to join its dedicated Parks and Recreation Department as a full-time Assistant Event Coordinator. Located in a thriving and historic area, the Town of Vienna offers residents and visitors alike access to a diverse range of recreational activities and community events that enhance quality of life and promote a strong sense of belonging.
As an integral part of the municipal government, the Town focuses on delivering exceptional service, teamwork, and continuous improvement. The department's mission includes creating experiences that encourage recreation, health, well-bein... Show More
As an integral part of the municipal government, the Town focuses on delivering exceptional service, teamwork, and continuous improvement. The department's mission includes creating experiences that encourage recreation, health, well-bein... Show More
Job Requirements
- Bachelor's degree in hospitality, recreation, events management, marketing, or business
- 1 to 3 years of experience in event planning, development, or hospitality
- Valid State driver's license
- Ability to obtain CPR and First Aid certifications
- Must submit a resume and cover letter with application
- Must satisfactorily complete a background check
- Successful completion of a drug test upon conditional offer
- Availability to work some nights, weekends, and holidays
- Willingness to perform physical tasks including setup and teardown
- Ability to communicate effectively and work independently under supervision
- Commitment to the Town's equal opportunity policies
Job Qualifications
- Bachelor's degree in hospitality, recreation, events management, marketing, or business
- 1 to 3 years of experience in event planning, development, or hospitality
- Strong organizational and communication skills
- Ability to manage multiple projects simultaneously
- Proficiency with budgeting and data management systems
- Valid State driver's license
- Ability to obtain CPR and First Aid certifications
- Experience with community partnership development
- Marketing and social media coordination skills
Job Duties
- Assist in planning, implementing, and evaluating over 120 community events annually such as festivals, concerts, parades, and seasonal events
- Coordinate and lead assigned events including the Vienna Photo Show and Contest, Flashlight Egg Hunt, Summer on the Green Concert Series, and others
- Serve as Town liaison for Town Partnership events such as Viva Vienna and Oktoberfest
- Coordinate event logistics including site layouts, event timelines, and staff assignments
- Draft emergency plans and apply for required permits with relevant agencies
- Prepare part-time event staff schedules and assist with hiring and oversight
- Coordinate with vendors and performers including correspondence, contracts, and service quotes
- Prepare event training and support materials and lead event-specific training sessions
- Provide on-site event support and supervise staff and stakeholders
- Assist with physical setup and teardown of event equipment and supplies
- Manage inventory, restock, and properly store event equipment
- Act as Manager on Duty in Superintendent’s absence
- Support sponsorship development and execution
- Build and maintain partnerships with community organizations and businesses
- Assist with marketing plans and social media content in coordination with the Public Information Office
- Update Town website with event information
- Track and report event data including attendance and expenses
- Manage event budgets and invoice processing
- Prepare event documentation and reports
- Conduct post-event evaluations
- Respond to event inquiries and provide customer service
- Attend professional meetings and trainings
- Maintain positive working relationships and perform related tasks as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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