Assistant Director of IAC Events: Institute of American Civics - UTK
Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Retirement Plan
Paid Time Off
Professional Development
Tuition Assistance
Employee wellness programs
Job Description
The University of Tennessee, Knoxville, is a prestigious institution with a rich history dating back to 1794. As Tennessee's flagship land-grant university, it serves a diverse population of over 38,000 students and 10,000 employees known as the Volunteers. UT Knoxville offers an expansive range of more than 900 programs across 14 colleges and schools, distinguished by its highest Carnegie classification for research activity. The university maintains robust partnerships with industry leaders and the Oak Ridge National Laboratory, a major US Department of Energy research facility. The Knoxville campus also supports affiliated institutes such as the Institute of Agriculture, the Space... Show More
Job Requirements
- Bachelor’s degree in communications
- experience in conference and event planning, program coordination, marketing communications support
- three years of event management experience including planning large events with attendance over 200
- excellent communication skills
- strong organizational skills and ability to manage multiple complex projects
- proficiency with event-management platforms, marketing tools, and MS Office/Google Suite
- willingness to travel frequently
- ability to supervise and mentor student workers and temporary staff
Job Qualifications
- Bachelor’s degree in communications
- degree in marketing, public relations, event management, or related field
- at least three years of event management experience
- experience with conference and event planning, program coordination, and marketing communications support
- strong communication and organizational skills
- proficiency with event-management platforms, marketing tools, and MS Office/Google Suite
Job Duties
- Independently lead the design and execution of high-impact programs
- drive the development and implementation of the annual event calendar
- act as the main liaison for all vendors and staff for IAC events
- define clear objectives for each event and facilitate cross-functional meetings
- ensure allowable costs by distinguishing between grant-funded and state-funded expenditures
- act as the lead strategist and executor for promotional activities
- establish and maintain partnerships with high-level external partners and coordinate VIP travel
- develop new partnerships and opportunities within the community
- collaborate to ensure cohesive and strategic alignment of branding guidelines
- frequently travel to support and oversee IAC events
- establish and maintain budgets for assigned events
- manage procurement processes and vendor relationships
- manage contacts, MOUs/MOAs, and required approvals
- utilize event-management and marketing platforms to coordinate registration and reporting
- partner with Marketing & Communications to create digital strategies and analytics reporting
- identify objectives and key metrics for event success
- analyze data-driven results to improve future programs
- prepare comprehensive reports for leadership
- provide directions on event logistics and communication tasks
- supervise and mentor student workers and temporary staff fostering a collaborative team culture
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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