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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $76,247.00 - $96,071.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
vacation
sick leave
Paid holidays
403(b) retirement program
Tuition Reimbursement
Employee development opportunities
Job Description
The Student Union, Inc. is a 501(c)(3) nonprofit auxiliary organization affiliated with San Jose State University, located in the vibrant downtown San Jose, California. It oversees three primary facilities: the Diaz Compean Student Union Building, the Provident Credit Union Event Center, and the Spartan Recreation and Aquatic Center. As an integral part of the Student Affairs Division, the Student Union, Inc. supports the university's mission by providing diverse programs, essential services, and quality spaces designed to enhance the overall collegiate experience. The governing Board of Directors comprises a student majority complemented by faculty and administrative members, fostering a community-focused leadership... Show More
Job Requirements
- Bachelor’s degree in business, hospitality management, theater arts or related field
- 3-5 years experience in event planning, scheduling and staff supervision
- Minimum of 3 years full-time staff supervision
- Ability to adapt to fast-paced environments
- Strong communication and organizational skills
- Proficiency with EMS, When to Work, Microsoft Visio, and Microsoft Office
- Knowledge of Fire and Life Safety and OSHA requirements
- Ability to train, supervise and prioritize work of staff
- Availability to work evenings and weekends as needed
- Ability to perform physical demands including sitting, walking, bending, lifting 10-50 lbs
- Compliance with background and fingerprint check
- Mandated reporter status per California Child Abuse and Neglect Reporting Act
Job Qualifications
- Bachelor’s degree in Business, Hospitality Management, Theater Arts or related field
- 3-5 years of management experience in event planning, scheduling, and staff supervision
- Minimum of 3 years full-time staff supervision
- Master’s degree in Business, Management or related field preferred
- 5-6 years experience in college union and/or activities and event planning preferred
- Experience within university community including student unions and campus life preferred
- Experience in a large, non-profit corporation preferred
- Strong communication, organizational and problem-solving skills
- Proficiency with EMS, When to Work, Microsoft Visio, PowerPoint, Google Suite, and Microsoft Office
- Knowledge of event planning, contract management, AV and theatrical equipment
- Understanding of Fire and Life Safety procedures and OSHA requirements
- Ability to supervise and coordinate staff
Job Duties
- Meets with clients, coordinates event requirements and services including contract management and room reservations
- Coordinates with Spartan Catering, Student Union Night Manager, and Operations Manager for event preparation
- Supervises the Event Services Scheduling Supervisor
- Collaborates with Scheduling Supervisor to communicate Event Services policies and procedures
- Ensures event operations staff are scheduled appropriately
- Manages accurate pre and final event billing and client files
- Prepares detailed client/vendor need documents
- Composes and responds to correspondence with clients, departments and vendors
- Reviews EMS Software System for bookings and space management
- Assists with signage implementation and large event logistics
- Enforces safety and Student Union policies
- Hires, trains, supervises, and evaluates administrative and student assistant staff
- Performs Event Services Manager duties in their absence
- Assists with emergency protocols and purchasing for events
- Performs other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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