Assistant Director of Campus Visit Events

Waco, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $39,500.00 - $79,500.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Paid Time Off

Tuition remission

Retirement contributions

Job Description

Baylor University is a prestigious private not-for-profit university located in Waco, Texas, affiliated with the Baptist General Convention of Texas. Known for its commitment to excellence in education and its vibrant community, Baylor provides a welcoming and inclusive environment for students, faculty, and staff. The university offers a rich array of academic programs and engages in strategic planning that aligns with its mission and values. As a leading institution in higher education, Baylor emphasizes compliance with all applicable anti-discrimination laws and maintains Affirmative Action and Equal Opportunity policies to foster diversity and inclusion across campus.

Within Baylor's Undergraduate Admissions de... Show More

Job Requirements

bachelor's degree
three years of relevant work experience
proven ability to plan and execute large-scale events
experience managing budgets, tracking expenses, and producing financial reports
proficiency in Microsoft Office Suite
familiarity with Slate and event management platforms
experience with space planning and event layout
ability to create graphics and communications
strong presentation skills
exceptional interpersonal skills
highly organized and detail-oriented
ability to manage multiple priorities
independent and proactive
adaptable and creative problem solver
team-oriented mindset
flexibility to work evenings and weekends
ability to stand, lift, and handle light to moderately heavy materials
valid Texas Driver License with a clear driving record of at least two years
authorization to work in the United States on a full-time basis

Job Qualifications

bachelor's degree
five years of relevant work experience preferred
excellent presentation skills
exceptional interpersonal skills
proficiency in Microsoft Office Suite, Slate, and event management platforms
experience with space planning and layout
ability to create graphics, presentations, signage, and email communications
strong organizational and multitasking abilities
proactive and adaptable problem solver
team-oriented mindset

Job Duties

serve as a primary point of contact for prospective students, families, and high-profile guests, delivering a polished, concierge-level event experience
collaborate with deans, directors, faculty, and senior administrators to craft customized visit experiences
anticipate and respond to guest needs in real time
build and maintain meaningful relationships with key university stakeholders
plan, coordinate, and execute major campus visit events, including Premiere and Baylor Bound Days
serve as planner and liaison for all Scholarship Program events
manage all event logistics including registration, venue setup, catering, signage, communications, and guest hospitality
provide backup coverage for campus visit operations and daily logistics
develop, manage, and execute recruitment events and conferences with off-campus partners
collaborate with Marketing and Operations to cultivate invitation lists and develop event content
oversee the Campus Visit Event Slate & Calendar
manage event budgets and track expenses
prepare, monitor, and reconcile financial reports
negotiate with vendors for event spending
survey, evaluate, and analyze event outcomes
identify opportunities to enhance visit experiences
contribute to strategic planning discussions aligning campus visit programming with enrollment goals
assist in supervising student staff providing guidance and mentorship
perform all other duties as assigned to support Baylor's mission
comply with university policies
maintain regular and punctual attendance

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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