Assistant Director for Events, Operations, and Administration
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $70,000.00 - $100,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Tuition Assistance
Professional Development
Flexible work schedule
Job Description
The University of San Francisco (USF) is a prestigious private Jesuit university located in the heart of one of the world’s most innovative and diverse cities. Established as the city’s first university, USF is renowned for its vibrant academic community that fosters excellence among students and faculty. The institution is deeply committed to social justice and aims to empower students to "Change the World From Here." With a diverse student body and a focus on small classes and direct faculty access, USF provides outstanding educational and professional opportunities. The university benefits from its unique location in San Francisco, offering students... Show More
Job Requirements
- Bachelor's degree from an accredited institution
- At least 2 years working in an intercollegiate athletics department
- Strong organizational skills
- Strong time-management skills
- Ability to multitask effectively
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent written communication skills
- Excellent verbal communication skills
- Ability to manage sensitive and confidential information with discretion
- Ability to work independently and collaboratively in a team environment
Job Qualifications
- Bachelor's degree from an accredited institution
- At least 2 years working in an intercollegiate athletics department
- Strong organizational, time-management, and multitasking skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Ability to manage sensitive and confidential information with discretion
- Ability to work independently and collaboratively in a team environment
- Experience in athletic event management or facilities operations preferred
- Familiarity with NCAA Division I rules, compliance, and event operations preferred
- Experience with athletics management systems (e.g., Teamworks, ARMS) preferred
Job Duties
- Co-manage the planning, coordination, and execution of all home athletic events
- Serve as event manager for assigned sports ensuring smooth game-day operations
- Co-manage event staffing including student workers, volunteers, and part-time staff
- Lead event setup, breakdown, and post-event evaluations
- Co-manage scheduling and coordination of athletic facilities for practices, competitions, and special events
- Partner and collaborate with facilities, campus services, and external vendors to ensure operational readiness
- Support facility operations, safety procedures, and emergency action plans
- Assist with equipment, signage, and operational needs for athletic events
- Ensure events comply with NCAA, conference, and institutional policies
- Coordinate with officials, visiting teams, campus security, and medical staff
- Assist with credentialing, event access control, and crowd management
- Support ticketing, marketing, and external relations efforts
- Manage implementation of NCAA compliance documentation, recruiting visits, and record-keeping
- Maintain accurate team rosters, schedules, recruiting logs, eligibility paperwork, and student-athlete documentation
- Coordinate with compliance, academic services, and finance offices
- Provide daily administrative support to senior athletics administrators
- Manage calendars, schedule meetings, and coordinate communications
- Prepare correspondence, reports, presentations, and meeting materials
- Serve as primary point of contact for visitors, vendors, and campus partners
- Maintain office files, electronic records, and supplies
- Coordinate onboarding and supervision of student workers
- Support department-wide initiatives, special projects, and events
- Assist in hiring, training, and supervising event staff
- Perform other duties as assigned
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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