Assistant Director, Event & Facility Operations - College of Business
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $53,200.00 - $95,900.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Retirement Plan
Paid Time Off
Employee Development Programs
wellness programs
recognition programs
Job Description
Florida State University (FSU) stands as one of the nation's elite research institutions, renowned for its commitment to preserving, expanding, and disseminating knowledge across the sciences, technology, arts, humanities, and professional disciplines. Established in 1851 as the oldest continuous site of higher education in Florida, FSU is deeply rooted in liberal arts traditions and critical thinking. The university fosters a dynamic academic environment that embraces creativity and innovation, providing a vibrant community for students, faculty, and staff whose ideas and research shape the future. The College of Business (COB) at FSU is dedicated to advancing business education and the professional... Show More
Job Requirements
- Bachelor's degree or high school diploma or equivalent
- minimum of four years of related administrative experience or eight years of experience with appropriate education combination
- effective communication skills
- strong organizational and leadership abilities
- experience managing events and facility operations
- ability to collaborate with diverse teams and stakeholders
- proficiency in contract management and vendor relations
- ability to recruit, train, and supervise staff and student assistants
- knowledge of space reservation software and event logistics
- successful completion of criminal history background check
Job Qualifications
- Bachelor's degree and four years of experience related to an administrative service
- or high school diploma or equivalent and eight years of related experience
- combination of post high school education and experience equal to eight years
Job Duties
- Provide leadership and oversight of College of Business events team
- Strategically manage campus-based COB events including galas, receptions, seminars, meetings, conferences, lectures, symposia, outreach programs, and fundraising events
- Determine all event arrangements such as budget, reservations, catering, photography, parking, transportation, permits, equipment, entertainment, event signage, promotional items, guest lists, seating charts, name tags, staffing and special requests
- Work with the college's UBA team on contractual agreements, cost tracking, and paying invoices
- Collaborate with the team on event logistics, expectations, and details
- Identify, procure, and manage inventory of event-related assets including furniture, stage risers, pipe and drape, and other materials
- Supervise full-time staff and manage student assistants supporting event operations including training and scheduling
- Manage all reservations for COB facilities and spaces to ensure efficient use and minimize scheduling conflicts
- Coordinate space management for college partners such as Business Career Services, Student Engagement, Academic Advising, the Sales Institute, centers, and institutes
- Collaborate with ITS to implement and maintain software systems for space reservations
- Maintain and implement fee schedules, issue contracts, and ensure completion of required documentation
- Communicate event guidelines, usage policies, and procedural instructions effectively to clients
- Manage parking reservation requests
- Liaise with FSU Facilities for cleaning, setup, and maintenance of event spaces
- Recruit, train, and manage student assistants for facility operations and reception desks
- Establish and maintain relationships with vendors and campus units
- Collaborate with college personnel on event and facility operations
- Manage contractual agreements with clients and vendors
- Communicate with COB faculty, staff, and students to ensure effective events and facility operations
- Serve as liaison with campus officials and vendors for event implementation and facility management
- Manage post-event activities including feedback solicitation and vendor appreciation
- Work with the COB marketing team to provide event information for press and media communications
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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