Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $41,100.00 - $82,600.00
Work Schedule
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Flexible Schedule
Tuition remission
Job Description
Wake Forest University is a prestigious private university located in Winston-Salem, North Carolina, known for its strong commitment to academic excellence, research, and fostering a vibrant campus community. The university is recognized for its holistic approach to education, combining rigorous academics with an emphasis on leadership, service, and experiential learning. This institution prides itself on a progressive environment that supports diversity, equity, and inclusion while nurturing personal and professional growth among its faculty, staff, and students. Wake Forest University has a distinguished reputation in both local and national spheres, contributing significantly to higher education and community engagement.
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Job Requirements
- Bachelor's degree
- three to five years of direct experience with professional event planning, logistics and/or hospitality
- knowledge of event planning strategies, processes, and resources
- ability to manage multiple, complex projects concurrently
- superior time management and project management skills
- ability to be nimble and gracious in the face of changing priorities
- service-oriented
- ability to create a shared vision among those with differing opinions and perspectives
- excellent interpersonal and communication skills, both verbally and written
- exceptional organizational skills
- superior judgment, strong work ethic, and keen attention to detail
- resourceful problem solver
- comfortable working behind the scenes as part of a team
- self-starter with the ability to think independently and anticipate next steps
- ability to maintain confidentiality
- proficiency in Google Suite and Microsoft Office Suite
- ability to learn and use customer relationship management systems, document imaging systems, project management system, and event registration systems
- ability to answer moderately complex questions
- ability to work evenings and weekends as required
- ability to travel locally and nationally as necessary
- ability to perform moderate physical work including exerting up to 50 pounds
- ability to meet university automobile insurance policy
- respect for the dignity and abilities of all people
- ability to maintain confidentiality pertaining to donor records and system data
Job Qualifications
- Bachelor's degree
- three to five years of direct experience with professional event planning, logistics and/or hospitality
- knowledge of event planning strategies, processes, and resources
- ability to manage multiple, complex projects concurrently
- superior time management and project management skills
- service-oriented mindset
- ability to create a shared vision among those with differing opinions and perspectives
- excellent interpersonal and communication skills, both verbal and written
- exceptional organizational skills
- superior judgment, strong work ethic, and keen attention to detail
- resourceful problem solver
- self-starter with the ability to think independently and anticipate next steps
- ability to maintain confidentiality
- proficiency in Google Suite and Microsoft Office Suite
- ability to learn and use customer relationship management systems, document imaging systems, ClickUp project management system, and event registration systems
- ability to answer moderately complex questions
- ability to work evenings and weekends as required
- ability to travel locally and nationally as necessary
- ability to perform moderate physical work including exerting up to 50 pounds of force occasionally
- respect for the dignity and abilities of all people
- ability to maintain confidentiality pertaining to donor records and system data
Job Duties
- Serve as a strategic thinking partner with unit and regional teams to develop experiences and events in support of university advancement projects and initiatives
- Imagine creative, thoughtful experiences with an orientation toward exceptional hospitality
- Plan and execute events both in Winston-Salem and in targeted metropolitan areas across the country
- Collaborate with advancement partners to develop data-driven invitation lists and event messaging materials and language
- Plan and manage program outline development, program content, speakers, and scripts for all assigned events
- Coordinate audio-visual and print assets as needed
- Responsible for event location identification, rental orders, floral arrangements, linen selection, invitations, responses, catering, menu planning, seating assignments, space reservations, parking, security, audio/visual arrangements, budget reporting and coordination of event set-up/strike with all vendors
- Develop and manage event safety plans in partnership with the university's emergency management team
- Oversee the development of complex travel itineraries when groups of leaders are traveling
- Create and ensure timely delivery of event briefings to Wake Forest University administrators, including President's Office, Trustees, Senior Leadership, Volunteers, etc.
- Oversee event budgets and ensure events are kept within scope
- Secure vendor contracts for necessary services
- Track projects in project management tool
- use existing templates and create new ones based on experience to ensure efficient processes with scalable outcomes
- Responsible for internal facilities work orders, transportation and parking requests, security requests, and catering orders, in partnership with coordinator
- Maintain high standards and contribute to a mission-driven organization
- Join a team that is making a difference in people’s lives every day
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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