Assistant Director, Donor Events

Greensboro, NC, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $41,100.00 - $82,600.00

Work Schedule

Flexible

Day Shifts

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

Disability insurance

Life insurance

Job Description

Wake Forest University is a prestigious private university located in Winston-Salem, North Carolina, known for its rigorous academic programs and strong commitment to fostering a vibrant campus community. The university places a significant emphasis on excellence, integrity, and service, aiming to prepare its students for meaningful careers and civic engagement. With a beautiful campus, a rich tradition of innovation, and a dedication to professional and personal development, Wake Forest University is recognized nationally for providing a transformative educational experience. The university’s Advancement office plays a crucial role in supporting its mission by developing relationships with alumni and donors, organizing impactful... Show More

Job Requirements

Bachelor's degree
three to five years of experience in professional event planning, logistics, or hospitality
knowledge of event planning strategies and processes
superior time management and project management skills
ability to manage multiple complex projects concurrently
excellent interpersonal and communication skills
ability to be nimble and gracious with changing priorities
service-oriented mindset
ability to create shared vision among differing opinions
exceptional organizational skills
strong work ethic and attention to detail
problem-solving skills
self-starter
confidentiality maintenance
proficiency with Google Suite and Microsoft Office
ability to use CRM and project management tools
ability to work evenings, weekends and travel
physical ability to lift up to 50 pounds occasionally
compliance with automobile insurance policy
respect for dignity and abilities of others

Job Qualifications

Bachelor's degree
three to five years of direct experience with professional event planning, logistics and/or hospitality
knowledge of event planning strategies, processes, and resources
superior time management and project management skills
exceptional organizational skills
excellent interpersonal and communication skills both verbal and written
strong work ethic and keen attention to detail
resourceful problem-solver
self-starter with ability to think independently and anticipate next steps
proficiency in Google Suite and Microsoft Office Suite
ability to learn and use customer relationship management systems (Blackbaud CRM preferred), document imaging systems, ClickUp project management system, and event registration systems
ability to maintain confidentiality
ability to work evenings and weekends as required
ability to travel locally and nationally where necessary
ability to perform moderate physical work

Job Duties

Serve as a strategic thinking partner with unit and regional teams to develop experiences and events in support of University Advancement projects and initiatives
Imagine creative, thoughtful experiences with an orientation toward exceptional hospitality
Plan and execute events both in Winston-Salem and in targeted metropolitan areas across the country
Collaborate with Advancement partners to develop data-driven invitation lists and event messaging materials and language
Plan and manage program outline development, program content, speakers, and scripts for all assigned events
Coordinate audio-visual and print assets as needed
Responsible for event location identification, rental orders, floral arrangements, linen selection, invitations, responses, catering, menu planning, seating assignments, space reservations, parking, security, audio/visual arrangements, budget reporting and coordination of event set-up/strike with all vendors
Develop and manage event safety plans in partnership with the University's emergency management team
Oversee the development of complex travel itineraries when groups of leaders are traveling
Create and ensure timely delivery of event briefings to Wake Forest University Administrators, including President's Office, Trustees, Senior Leadership, Volunteers
Oversee event budgets and ensure events are kept within scope
Secure vendor contracts for necessary services
Track projects in project management tool
use existing templates and create new ones based on experience to ensure efficient processes with scalable outcomes
Responsible for internal facilities work orders, transportation and parking requests, security requests, and catering orders in partnership with Coordinator
Maintain high standards for your work and contribute to a mission-driven organization
Collaborate with a team dedicated to making a difference in people’s lives every day

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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