Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Generous Paid Time Off
Parental leave
Medical insurance
Dental Insurance
Vision Insurance
retirement plans
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities
Commuter Benefits
discounts
Campus perks
Job Description
Harvard University is a prestigious institution recognized globally for its commitment to academic excellence, innovative research, and community impact. Being part of Harvard means joining a vibrant and dynamic community dedicated to advancing the university's world-changing mission through collaboration, innovation, and a commitment to diversity and inclusion. Harvard University fosters an environment that supports the growth and development of its employees by providing meaningful opportunities to sharpen skills and engage with inspiring peers. The Central Administration of Harvard University, also known as CADM, is the backbone of the university’s operations, comprising over 5,000 employees who provide essential services and support... Show More
Job Requirements
- Minimum of 2 years relevant work experience
- Bachelor’s degree in Events Management or Hospitality
- Ability to plan, coordinate and manage event operational activities
- Demonstrated experience in event execution and management
- Excellent organizational and interpersonal skills
- Effective communication skills
- Ability to maintain working relationships with supervisors, subordinates and public
- Ability to multi-task and prioritize
- Flexible schedule including nights and weekends
- Ability to work evenings, weekends and holidays as needed
- Ability to stand for extended periods
- Ability to lift approximately 20 to 30 pounds
- Ability to bend and stoop
- Able to perform physical exertion
- Must be able to work at Harvard or Harvard-designated location
Job Qualifications
- Minimum of 2 years’ relevant work experience
- Bachelor’s degree in Events Management or Hospitality
- Ability to plan, coordinate and manage event operational activities with directors, managers and operation staff
- Demonstrated experience ensuring successful event execution and management
- Excellent organizational and interpersonal skills with the ability to exercise a high degree of diplomacy, discretion, collaboration and problem solving
- Ability to communicate effectively (written, verbal, etc.) with internal and external University stakeholders
- Ability to establish and maintain effective working relationships with supervisors, subordinates and the public
- Ability to multi-task and prioritize in a fluctuating and fast-paced environment
- Must be able to work a flexible schedule which may change daily pending event schedules and may include nights and weekends
Job Duties
- Oversee all aspects in the execution of events at Faculty Club and Loeb House or any other designated venue as well as the dining rooms of the Club
- Provide supervision and oversight to full-time, part-time and temporary service staff during events
- Assign tasks and ensure the successful completion of assignments
- Participate in pre-event planning meetings supporting the sales team, event hosts, and other support teams
- Oversee and assist event hosts and Banquet Managers setting up of event equipment, including room set up, table setup, chairs and food and beverage
- Design, create and distribute scaled drawings for each event as needed, using the Room Viewer software
- Assist clients in solidifying event details (venue selection, F&B, parking, transportation, room setup, flowers and decor, audio visual equipment, and logistics)
- Manage the events booking process and implement events ranging in size and complexity from single-day events to multi-day conferences to large-scale University social events
- Report irregularities, discrepancies, damages or loss of property or any other safety concerns to the Associate Director of Banquets and the General Manager
- Maintain constant communication with sales team, Banquet Managers, Chef, Service staff, and the Front Desk staff
- Conduct daily walk through and inspect venues for compliance regarding cleanliness, fire safety and set up
- Assist in maintaining security and services of guests and employees during events
- Perform other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
Browse restaurant and hotel jobs on OysterLink.
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