Advising Administrative Support Coordinator

Salinas, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Exact $52,404.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Paid holidays

Vacation Time

Affordable housing access

Job Description

California State University, Monterey Bay (CSUMB) is a dynamic public university located on California's Central Coast, known for its commitment to student success, diversity, and community engagement. CSUMB is part of the California State University system, the largest four-year public university system in the United States, serving approximately 460,000 students annually. With a student population of over 7,000, the university is both a Minority Serving Institution and a Hispanic Serving Institution, emphasizing inclusive excellence and multicultural perspectives. The campus environment offers a scenic and inspiring setting near the shores of Monterey Bay, with access to recreational areas ranging from Big... Show More

Job Requirements

High school diploma or equivalent
Several years of related office work experience
Fully functional knowledge of standard office procedures
Ability to handle multiple priorities and projects independently
Ability to interpret and apply policies and procedures
Strong judgment and discretion
Ability to troubleshoot office administration problems
Effective interpersonal and negotiation skills
Ability to compose and present reports
Compliance with background check and CSU employment policies
Ability to work occasional evenings or weekends
Must comply with confidentiality and mandated reporting requirements

Job Qualifications

Knowledge of standard office procedures and practices
Thorough knowledge of English grammar, spelling, and punctuation
Ability to communicate clearly both orally and in writing
Knowledge of business mathematics beyond basic arithmetic
Ability to quickly learn new office support technology and software
Experience with Microsoft or Google spreadsheets and databases
Experience with communication campaigns using social media, Canvas, web, email, and Salesforce
Strong written and oral communication skills
Excellent attention to detail and organizational skills
Experience planning and coordinating events
Experience with student success CRMs such as Salesforce Student Success Hub
Experience tracking and monitoring expenditures

Job Duties

Coordinates office services and support including supply and equipment orders, room use requests, and work orders
Assists with maintaining documentation of process workflows and office procedures
Manages reception area and schedules advising appointments
Coordinates and facilitates staff travel ensuring compliance with university policies
Supports event coordination including marketing, venue reservations, participant registration, and vendor communication
Prepares and disseminates department newsletters and maintains department websites
Recruits, hires, trains, and supervises student assistants
Tracks budget encumbrances, reconciles expenditures, and reviews invoices
Performs other related duties and special projects as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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