Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.00 - $25.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible spending accounts
Employee assistance program
Job Description
Coe College is a private, residential liberal arts college known for its strong commitment to high-quality education and fostering collaborative community values. Established with a mission to provide an engaging educational experience, Coe College emphasizes ethical decision-making, diversity, and positive relationships among students, faculty, and staff. Located on a beautiful campus, the college prides itself on offering a supportive environment that encourages both academic and personal growth of all members of the college ecosystem.
The Advancement Assistant and Special Projects Coordinator position at Coe College plays a vital role within the Advancement Office and provides executive support to the A... Show More
The Advancement Assistant and Special Projects Coordinator position at Coe College plays a vital role within the Advancement Office and provides executive support to the A... Show More
Job Requirements
- Bachelor’s degree or equivalent combination of education and experience
- 3-5 years of administrative support experience preferably supporting multiple positions or office management
- Applicants must be authorized to work for any employer in the United States without visa sponsorship
- Successful completion of a background check in accordance with Coe College policy
- Computer proficiency in Microsoft Office Suite
- Strong verbal and written communication skills
- Exceptional organizational skills including critical thinking and ability to manage multiple priorities
Job Qualifications
- Bachelor’s degree or equivalent combination of education and experience
- 3-5 years of administrative support experience preferably supporting multiple positions or office management
- Authorized to work for any employer in the United States without visa sponsorship
- Successful completion of background check
- Proficiency in Microsoft Office Suite
- Excellent verbal and written communication skills
- Exceptional organizational and critical thinking skills
- Ability to manage multiple priorities and workflow autonomously
Job Duties
- Provide executive administrative support to the AVP leadership team for updating Raiser’s Edge records including contact reports and scheduling emails
- Act as the primary contact and liaison for the Advancement Office answering phones and greeting guests
- Coordinate all functions of the Clark Alumni House including room reservations and campus communication
- Assist in handling day-to-day office operations such as credit card management, scheduling, meeting agendas and minutes, travel arrangements, and correspondence
- Draft, prepare, and coordinate departmental communications including emails, letters, reports, and gift agreements
- Prepare monthly budget reports, process purchase orders, and maintain credit card filing systems
- Support all Advancement staff activities including proofreading correspondence, testing event emails, sorting mailings, and assisting with special events
- Attend and take minutes for Board of Trustees’ Advancement and Trusteeship Committees and assist in scheduling
- Act as a liaison for gifts of art and participate in the Permanent Art Collection Committee
- Plan large events such as Contemporary Issues Forum and Barron Bremner Outstanding Athlete awards
- Coordinate process documentation updates and maintain the Coe College website
- Serve as backup timecard approver for Advancement leadership and directors
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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