Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Exact $48,564.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Job Description
Cal Poly Pomona is a comprehensive public university within the California State University system known for its commitment to providing high-quality education to students in various fields of study. The College of Engineering at Cal Poly Pomona is dedicated to educating engineers and technologists who are prepared to address and overcome the complex technical and socioeconomic challenges of today and the future. The college serves over 5,000 undergraduate and graduate students across seven engineering departments and offers eleven specialized programs leading to Bachelor of Science degrees in disciplines such as Aerospace, Chemical, Civil, Computer, Electrical, Industrial, Manufacturing, Mechanical, Engineering Technology,... Show More
Job Requirements
- High school diploma or GED
- Valid and in-state California driver's license with insurance
- At least four years of progressively responsible clerical or secretarial experience or equivalent
- Familiarity with university policies, procedures, and infrastructure
- Proficiency in English language skills including grammar and punctuation
- Ability to multitask and prioritize work independently
- Knowledge of budget policies and standard business math
- Capability to draft routine correspondence and reports
- Strong interpersonal communication skills
Job Qualifications
- High School Diploma/GED
- Valid and in-state California driver's license with insurance
- Four years of progressively responsible experience in general office clerical or secretarial work or equivalent
- Thorough knowledge of university infrastructure, policies, and procedures
- Proficient in English grammar, punctuation, and spelling
- Ability to use a broad range of technology, systems, and software packages
- Capability to independently handle multiple priorities and projects
- Ability to apply a variety of policies and procedures including budget policies
- Skilled in business math including calculations and financial data tracking
- Competent in drafting correspondence and standard reports
- Effective interpersonal skills especially with higher level and sensitive contacts
Job Duties
- Serve as the first point of contact for the Dean's Office by answering and directing calls, responding to emails, and greeting students, faculty, staff, and visitors with a professional and welcoming demeanor
- Act as a primary information resource for university and department policies and procedures
- Provide logistical support for department events and meetings, including reserving rooms, preparing and posting flyers, procuring supplies, and coordinating catering
- Organize incoming and outgoing mail and packages
- Assist with assigning office hour spaces for part-time faculty and maintaining related records
- Support special projects and assignments as directed by the Dean's Office leadership
- Review, verify, and process travel requests and expense claims for faculty, staff, and students ensuring accuracy and compliance with policies
- Provide administrative support across departments based on operational needs
- Assist with scheduling, enrollment processes, and permission numbers
- Support advising coordination, petition tracking, and student record management
- Respond to student registration issues and direct students to appropriate resources
- Assist with orientation sessions and the Senior Design Project process
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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