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Administrative Support Assistant (CYS) (Developmental) NF-02/03
Job Overview
Employment Type
Full-time
Part-time
Compensation
Hourly
Exact $24.65
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Life insurance
Retirement Plan
Paid Personal Time Off
federal holidays
Training and education programs
Access to on-base facilities
Job Description
Fort Sill Child Development Center is a key childcare provider under the Child and Youth Services (CYS) program, operating within the Department of Defense community at Fort Sill. The center is dedicated to delivering high-quality childcare services to military and civilian families stationed at Fort Sill, a U.S. Army post located in Oklahoma. CYS supports the mission readiness of soldiers by ensuring their children are cared for in a safe, nurturing, and educational environment. The center offers programs that promote child development, including recreational, educational, and social opportunities tailored to different age groups. Its role is vital in supporting the... Show More
Job Requirements
- Direct deposit and social security card is required
- Meet qualification/eligibility/background requirements for this position
- A one-year probationary period may be required
- Satisfactorily complete an employment verification (E-Verify) check
- Must be at least 18 years of age at the time of appointment
- Satisfactory completion of pre-employment background checks in accordance with AR 215-3, 2-15.m., and a Child Care Tier 1 background investigation is required
- Must have current health assessment which documents good mental and physical health, freedom from communicable disease, and immunizations in accordance with current Army and DoD policy including annual influenza vaccinations
- Successful completion of annual training requirements within the prescribed time frame and demonstrated on the job competence is required
- May be subject to irregular hours, evening and or weekends
- Travel to on and off post locations is required
Job Qualifications
- Experience working in an office setting which demonstrates skill in applying administrative and clerical procedures
- Customer service concepts
- Communication techniques in a professional environment
- Experience using office automation to prepare documents, manage files, and maintain records
- Experience using applications such as Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Experience working in a professional office setting which required administrative and clerical skill in managing filing systems and maintaining documents such as attendance records and official correspondence
- Demonstrated customer service and business communication skills
- Knowledge of correct grammar and composition techniques needed to accurately prepare written material from a variety of sources
- Demonstrated proficiency in using computers for various applications including Microsoft Office Suite
- Experience entering and maintaining information into automated databases
- At least 1 year experience equivalent to the next lower grade level NF-02
- Experience utilizing automated systems for childcare operations is highly preferred
Job Duties
- Receives children, youth, parents, and other visitors in a courteous and professional manner
- Answers telephones, ascertains nature of call, and directs caller to appropriate staff
- Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility
- Monitors children’s departure to ensure only authorized individuals remove them from the building
- Registers/terminates children/youth within the CYS program and/or waiting list database
- Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking
- Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations
- Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events
- Coordinates vacancies and reservations for the hourly care program as required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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