Administrative Services Specialist
Job Overview
Employment Type
Hourly
Full-time
Compensation
Type:
Hourly
Rate:
Exact $21.72
Work Schedule
Standard Hours
Day Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee assistance program
Paid holidays
Job Description
The Housing Authority of the County of San Bernardino (HACSB) was established in 1941 and has grown into one of the most progressive housing authorities in the United States. As the largest provider of affordable housing in San Bernardino County, HACSB proudly assists approximately 26,000 people by offering more than just housing solutions. The agency is a separate legal entity from the County of San Bernardino and currently employs around 145 dedicated individuals. HACSB prides itself on delivering comprehensive support services to its residents through strong partnerships with community organizations and service providers, helping families access vital resources that enrich... Show More
Job Requirements
- High school diploma or equivalent
- Training in typing, computer software programs, filing and office practices
- Preferred associates degree
- Minimum 2 years general clerical experience with direct public contact
- Ability to operate standard office equipment
- Strong communication and organizational skills
- Ability to work under general supervision
- Commitment to customer service
- Ability to maintain confidentiality
Job Qualifications
- High school diploma or equivalent with training in typing, computer software, filing and office practices
- Associates degree preferred
- Equivalent of 2 years general clerical experience with direct public contact preferred
- Proficient in data entry and office software
- Excellent communication skills
- Ability to handle multiple tasks efficiently
Job Duties
- Provide department support by typing and proofreading a variety of documents including correspondence, purchase requests, notifications, reports, lease documents, applications and forms
- Prepare information and data for housing operations reports, maintain files, schedules, logs and records
- Perform receptionist duties including answering telephone, reviewing client files, addressing inquiries, referring calls, greeting customers and providing general policy information
- Prepare application, recertification and move packets, verify information, conduct document review meetings, sort and file documents
- Review applicant eligibility packets, submit background and inspection requests, conduct briefings with training and guidance
- Provide clerical support by witnessing signatures, verifying identification, maintaining forms supply, handling correspondence
- Procure office supplies, review budgets, update supervisor on status and discrepancies
- Receive and dispatch community and building maintenance requests, process charges, enter updates in system
- Coordinate specified vendor services
- Prepare, submit and process invoices, purchase requisitions and purchase orders
- Provide courteous and professional information to staff, participants, visitors and landlords in accordance with customer service policies
- Perform other related duties and training as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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