Administrative Coordinator (Operations)

Baltimore, MD, USA|Onsite

Job Overview

Employment Type

Hourly

Full-time

Compensation

Type:

Salary

Rate:

Range $41,200.00 - $53,700.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee wellness programs

Commuter Benefits

Job Description

The Carey Business School, part of Johns Hopkins University, stands as a prestigious institution dedicated to cultivating innovative business leaders and providing exceptional business education. It is located at the Harbor East campus, a vibrant and modern facility that supports a dynamic learning environment. The Carey Business School operates within an esteemed university ecosystem, known for its emphasis on research, leadership, and practical applications. The institution offers a range of degree programs and executive education courses designed to prepare students for success in global business contexts. The school is deeply committed to fostering diversity, collaboration, and cutting-edge learning experiences for... Show More

Job Requirements

High school diploma or graduation equivalent
Two years of related experience
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula

Job Qualifications

High school diploma or graduation equivalent
Two years of related experience
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula
Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint
Intermediate skills in calendar management, electronic office tools, event coordination, financial administration, meeting coordination, office procedures, oral and written communications, organizational skills, report writing

Job Duties

Plan, support, and organize daily activities of the office, unit, or program
Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics
Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings
Record and draft meeting minutes, monitor and follow-up on action items
Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance
May serve as the liaison or contact with internal and external service providers
Identify and resolve administrative problems and issues
Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements)
Develop and recommend administrative processes/procedures to assure efficiency in general office operations
interpret and communicate operating policies
Develop and compile reports
Assist with the preparation of presentations
Assist with planning special events/functions, including workshops, conferences, etc.
Perform non-routine and confidential administrative functions, as needed
Coordinate work assignments of students and/or temporary office support, as needed
Coordinate preparation, set up and logistics for events/functions
Assist with basic financial tasks, e.g., expense reports, invoices, reimbursements
Other duties as assigned
Serve as the primary contact for the second-floor front desk
Greet visitors, provide assistance, and direct student inquiries appropriately
Manage J-Card processing across campuses, including scheduling photos, distributing cards, and coordinating faculty/staff onboarding and offboarding
Address facilities issues, communicate building policies, and ensure continuity between day and evening staff
Maintain signage, evacuation plans, training materials, incident reports, parking codes, and coordinate vendor access
Support leadership with special projects, including space assessments, crisis reports, executive summaries, and emergency response coordination

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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