Job Overview
Employment Type
Full-time
Hourly
Compensation
Type:
Hourly
Rate:
Range $18.75 - $26.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Paid Time Off
Paid holidays
Paid parental leave
Supplemental Insurance
Employee stock ownership plan
401k retirement savings plan
Short term incentive bonus
Job Description
MSA is a well-established engineering firm that has been shaping communities through engineering excellence for over 100 years. Founded in 1919 in Baraboo, Wisconsin, MSA has grown into a robust organization with more than 500 employee owners across the United States. As a 100 percent employee-owned firm, MSA places a strong emphasis on building legacies and sharing success among its team members. The company is driven by a clear purpose: to make communities stronger, safer, and more sustainable by leveraging the power of relationships, trust, and ethical practice. MSA prides itself on its culture of mentorship, collaboration, and professional development,... Show More
Job Requirements
- Associates degree or higher in office administration, business management, or a related field
- equivalent professional experience will also be considered
- prior administrative office experience preferred
- advanced knowledge of Microsoft Office and Outlook required
- prior experience with Teams preferred
- experience in or exposure to construction, engineering, environmental, or architecture fields is valued
- prior experience with FTP websites and/or ERP database would be a plus
- prior experience with a PDF editor preferred
- valid driver’s license and personal vehicle required for routine office errands (mileage is compensated)
- ability to effectively manage multiple priorities, demonstrate attention to detail, show self-motivation, and communicate clearly across different contexts and audiences
- authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future
Job Qualifications
- Associates degree or higher in office administration, business management, or a related field
- equivalent professional experience will also be considered
- prior administrative office experience preferred
- advanced knowledge of Microsoft Office and Outlook required
- prior experience with Teams preferred
- experience in or exposure to construction, engineering, environmental, or architecture fields is valued
- prior experience with FTP websites and/or ERP database would be a plus
- prior experience with a PDF editor preferred
- valid driver’s license and personal vehicle required for routine office errands (mileage is compensated)
- ability to effectively manage multiple priorities, demonstrate attention to detail, show self-motivation, and communicate clearly across different contexts and audiences
- the selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future
- we are unable to provide or take over sponsorship of an employment visa for this role
Job Duties
- Assist engineers, team leaders, IT and marketing as needed as the main point of contact for the office
- maintain and meet project deadlines
- develop and maintain office procedures to keep office running smoothly
- create, proofread and format a variety of engineering related documents, reports, letters, proposals, etc.
- scan, copy, print and file documents including but not limited to contracts and proposals
- answer all incoming phone calls, greet and assist walk-in clients and guests
- handle incoming and outgoing mail and packages
- manage and order supplies for office and break room
- schedule appointments, manage schedules for meetings, including ordering lunch when needed and planning office social events
- coordinate corporate events and trainings in the Madison location
- schedule repairs for general office space, equipment and maintenance, and coordinate with vendors and suite landlord
- assist with workstation setup and maintain IT asset inventory, along with onboarding new hires
- workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across all offices
- collaborate with fellow administrative coordinators to diversify projects across all offices as part of a unified team, promoting flexibility and opportunities to contribute
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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