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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $17.50 - $20.25
Work Schedule
Standard Hours
Benefits
hybrid work schedule
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Job Description
The University of Iowa Community Advancement (UICA) is a dedicated team that plays a pivotal role in fostering strong relationships between the university and its alumni, donors, and community partners. Located in Iowa City, this vibrant organization specializes in organizing impactful events that celebrate and strengthen the connections with the university’s supporters. UICA is committed to a service-oriented environment that values collaboration, efficiency, and innovation to support the university’s philanthropic goals and mission-driven initiatives. With a focus on donor engagement through meticulously planned events, the team continuously strives to enhance the donor experience and uphold the university's reputation as a... Show More
Job Requirements
- high school diploma plus six years administrative experience, or associate's degree plus four years administrative experience, or bachelor's degree plus two years administrative experience
- exceptional attention to detail
- excellent organizational and multitasking skills
- strong interpersonal and communication abilities
- ability to work in a fast-paced, collaborative environment
- availability to work onsite in Iowa City at least three days per week
- ability to provide on-site event support as needed
Job Qualifications
- proficiency in Microsoft Office applications including Outlook for calendar management and scheduling, Word for correspondence and document preparation, Excel for basic tracking, formatting, and data review
- strong professional written and verbal communication skills for effective interaction with donors, vendors, and internal stakeholders
- excellent document management and proofreading abilities to support the creation of accurate event and donor-facing materials
- preferred experience using CRM or database systems to manage constituent information, ensure data accuracy, and enter contact reports with minimal direction
Job Duties
- maintain accurate and confidential constituent and event records by entering, updating, and retrieving data in the CRM/database system
- document event outcomes and participation
- support the events team with timely reminders and follow-up actions
- support event logistics and coordination, including securing room reservations, handling catering orders, printing name tags, creating event signage and printed programs, managing transportation logistics and parking arrangements, producing itineraries, overseeing mailings, and providing on-site support (check-in, volunteer coordination, set up/tear down assistance)
- prepare meeting agendas, document meeting minutes, and track follow-up actions
- maintain organized filing systems (digital and physical), including event histories, donor lists, and vendor records
- coordinate event shipments, manage event supply inventories, and event-day packing/prep
- assist with preparing donor stewardship pieces such as thank you letters and post-event communications
- process invoices, track expenses, and assist with budget reconciliation for event-related costs
- request quotes, process contracts, and coordinate logistics with vendors and campus partners
- proactively anticipate administrative needs for Events team and adjust priorities as needed
- contribute to maintaining a positive, service-oriented experience for donors, alumni, partners, and guests
- answer complex questions from UICA colleagues, external constituencies and/or donors
- monitor general events email inbox and triage inquiries to the appropriate staff member
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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