Administrative Associate / Event Coordinator: College of Arts & Sciences, Support Sciences - UTK
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $47,000.00 - $52,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Career Development
Continued education
Training opportunities
Job Description
The University of Tennessee, Knoxville is a prestigious flagship land-grant university, known for shaping leaders, changemakers, and innovative thinkers since its founding in 1794. It hosts over 38,000 students and 10,000 statewide employees, known as the Volunteers, who embody the university's spirit of leadership and service. UT Knoxville offers more than 900 programs across 14 degree-granting colleges and schools, with a strong focus on research, as indicated by its highest Carnegie classification for research activity. The university maintains significant partnerships with industry leaders and the US Department of Energy's Oak Ridge National Laboratory.
The University of Tennessee values ... Show More
The University of Tennessee values ... Show More
Job Requirements
- Associate’s degree or high school diploma with relevant administrative experience
- minimum 4 years administrative and event planning experience (for associate’s degree)
- minimum 6 years administrative and event planning experience (for high school diploma)
- excellent leadership skills
- strong communication and teamwork skills
- customer service oriented
- proficiency with office and accounting software
- event planning ability
- budget management experience
- project coordination skills
- ability to multitask and supervise students
- ability to work onsite at University of Tennessee, Knoxville
Job Qualifications
- Associate’s degree with a minimum of 4 years of administrative and event planning experience
- high school diploma with 6 years of related experience
- excellent leadership and problem-solving skills
- strong interpersonal, verbal, and written communication
- proven ability to work collaboratively
- strong customer service
- proficiency in Microsoft Word, Excel, databases, and accounting software
- experience in event planning
- demonstrated budget management skills
- strong project coordination and timeline management
- excellent analytical skills
- ability to manage multiple projects
- knowledge of UT policies (preferred)
- experience in higher education event planning (preferred)
- bachelor’s degree with 2 years of higher education administrative experience (preferred)
Job Duties
- Perform all administrative functions for the department
- manage office operations
- assist with financial planning and oversight of funds
- supervise work study students
- act as liaison between campus units and interdisciplinary programs
- coordinate tenure-track faculty searches and lecturer appointments
- prepare and process faculty personnel and student hire documents
- organize and document department meetings
- maintain data on student programs and accreditation
- enter and manage course schedules in Banner
- coordinate curriculum submissions
- assist with budget creation and financial reporting
- process scholarship requests and departmental invoices
- make purchases and reconcile charges
- coordinate computer upgrades and inventory
- plan, organize, and execute events and meetings
- develop event procedures and protocols
- manage event logistics including travel, catering, and security
- communicate with stakeholders and vendors
- supervise event personnel
- assess event effectiveness and perform post-event analysis
- collaborate with communications for event promotion
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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