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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $40,000.00 - $48,000.00
Work Schedule
Standard Hours
Benefits
Paid vacation
sick leave
Paid holidays
retirement program
Medical insurance
Dental Insurance
Life insurance
Disability insurance
Tuition Assistance
Professional development opportunities
Employee Discounts
Job Description
The William Allen White School of Journalism and Mass Communications, part of the University of Kansas located on the Lawrence campus, is a distinguished academic unit committed to providing top-tier education and fostering innovative research in journalism and mass communications. Known for its dynamic and engaging environment, the school prides itself on cultivating a culture that values diversity, creativity, and professional growth among its students, faculty, and staff. Established as a leader in journalism education, the school combines theoretical foundations with practical experience, preparing students for successful careers in various media and communication fields. The school supports an inclusive and... Show More
Job Requirements
- High school diploma or GED equivalency and two years of office experience or two years of post-secondary education
- Two years of customer service experience
- One year experience utilizing MS Office and general computer skills
Job Qualifications
- High school diploma or GED equivalency and two years of office experience or two years of post-secondary education
- Two years of customer service experience
- One year experience utilizing MS Office and general computer skills
- Flexibility and strong interpersonal skills
- Ability to work as part of a team as well as independently
- Demonstrated organizational skills and attention to detail
- Strong problem-solving skills
- Excellent verbal and written communication skills
- Experience working with sensitive information with discretion to maintain confidentiality and security
- Ability to meet deadlines and adapt to changing priorities
- Experience supporting an executive-level position or in higher education
- Thorough knowledge of the structure, policies and procedures of KU
- Experience with event planning
- Knowledge of Adobe products for creating and editing documents
- Knowledge of software programs used at KU including FITC, Concur, Maximo, 25Live, Zoom, MS Teams, KU Parking Portal, and Enroll and Pay
- Experience with basic accounting
Job Duties
- Provides support for the academic concentration chairs to include arranging meetings, preparing materials, and reserving conference rooms
- Assists academic concentration chairs and personnel with travel accommodations, expenses, and reimbursements
- Assists with Human Resources processing to ensure position descriptions are kept timely, accurate, and compliant with applicable policies
- Assists in the coordination and provides support for school and academic events and activities
- Drafts and edits letters, reports, and other documents for support in the Dean’s Office
- Works with KU Procurement for school expenses, concentration purchases, and ordering office supplies
- Manages student travel arrangements and expenses and serves as their primary contact
- Provides search committee support and travel arrangements for candidate visits, including scheduling and itinerary events
- Manages requests for conference rooms, classroom reservations, and guest parking on KU campus
- Serves as the primary contact for the KU Facilities maintenance requests and organization of our faculty offices and classrooms in the Dole Center building
- Assists with front desk and Dean’s Office duties
- Performs other duties related to the mission of the William Allen White School of Journalism and Mass Communications
- Serves as secondary scheduling officer, assisting the primary scheduling officer to make edits to course offerings and schedule in Enroll and Pay
- Produces donor letters and other recognition and distributes in a timely manner
- Manages and coordinates the collection and distribution of scholarship student thank you letters
- Coordinates with the dean and KU Endowment to advance donor relations
- Coordinates guest relations for visitors to classes and other events
- Assists the communications coordinator with School publications, communications, and updates on the school’s website
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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